BFT Aspire Camp Program Assistant

Mass General Brigham • Somerville, MA

5d • $17 - $24 • Onsite

About The Position

Aspire, a Massachusetts General Hospital program, specializes in helping children, teens and adults on the autism spectrum achieve success. Our programming is uniquely designed to help participants with Asperger profiles develop positive self-awareness, stress management and social competency skills so they can succeed at home, school, work and in community settings. Aspire offers year-round programming for individuals aged 5 years to adult, including weekly social groups, adventure summer camp for children, six-week summer programs for teens and young adults, and special events. For over thirty years, Aspire has championed individuals on the spectrum. We are dedicated to understanding and serving this population of exceptional individuals. Our structured therapeutic programming is guided by our comprehensive knowledge of who our participants are and our mission to best support them. Aspire Adventure Camp is a day camp at Hale Reservation in Westwood serving participants aged 5-13. The summer program is an immersive experience in which campers are placed into well-matched groups, with participant-to-staff ratios no greater than 3:1. Participants engage in outdoor education activities, such as hiking and fishing, theme-based curriculum, such as art or recreation, and skill building lessons to support in the development of social skills, stress management strategies, and self-awareness. Qualifications The Program Assistant is responsible for helping to manage the day-to-day operations of the summer program site while supporting Aspire summer staff to perform their jobs as efficiently and effectively as possible. This includes coordinating and supporting all administrative and secretarial aspects under the supervision of the Camp Directors and Operations Manager. In addition, this role includes helping staff develop clinical and programmatic supports for the staff and participants of the summer programs. This role is 40 hours/week, Monday - Friday.

Requirements

• Bachelor's Degree, required
• Desire to work in a team environment
• Desire and ability to work in an outdoor setting
• Ability to work independently
• Ability to solve problems collaboratively with staff
• Desire to help participants feel safe, succeed, and have fun
• Ability to demonstrate a calm demeanor with children, caregivers, and staff

Responsibilities

• Prior to the first day of camp (arrival of campers), coordinate with Operations Manager and Site Managers to assist in pre-camp paperwork and administrative responsibilities, such as organizing camper paperwork, creating camper files, and other necessary administrative tasks.
• Initiate and maintain critical organizational tasks pertaining but not limited to: supporting the scheduling of parent conferences, tracking permission slips, coordinating with visiting field trips, and organizing family or staff events.
• Answer Adventure Camp administration phone line and respond promptly to Adventure Camp administration voicemails and emails. Maintain professional communication with families, participants, staff, collaborators, and area agencies.
• Track incoming necessary paperwork and maintain spreadsheets, databases, and confidential files in accordance with organizational HIPAA expectations.
• Monitor and maintain administrative and clinical supplies inventory. Bring inventory needs to Site Managers and facilitate purchase process.
• Track daily camper and staff attendance. Coordinate the status of all participants’ arrival and departure in collaboration with designated staff.
• Bring any challenges or concerns to Site Managers or Operations Manager immediately. Be an active participant in your own supervision process.
• Participate in program activities to build rapport with participants and support their participation when available.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees