Benefits & Leave Manager - Broome County

Achieve of NY•Vestal, NY

48d•$55,000 - $65,000

About The Position

DUTIES AND RESPONSIBILITIES: The Benefit and Leave Manager is responsible for various duties pertaining to human resources related matters, benefits, and leaves. This position's specific duties and responsibilities include, but are not limited to the subsequent items, and are characterized in the following five standards of performance, defined as below: I. JOB KNOWLEDGE Administer employee benefit programs such as group health insurance, dental, life, disability, FSAs, and HSAs. Manage employee benefit inquiries to ensure quick, equitable, and courteous resolution Process employee benefit enrollment and change forms within required time limits to meet payroll deadlines. Conduct benefit orientation meetings and enrollment of new employees in benefit plans. Assist with coordination of annual open enrollment process, including preparing, distributing, and receiving materials and forms. Develop and process required letters, forms, and notices for new, existing, or terminating personnel for any changes that affect the employee, such as demographic information; benefits; wage; position; site and etcetera. Maintain confidential databases and other tracking mechanisms to support the work of the Human Resources Department Meet with employees to inform, process and follow-up on employee benefit requests and changes Process all Leaves of Absence, in coordination with third party vendor, to determine eligibility for various leave programs including Family and Medical Leave (FMLA) and temporary disability leave according to established guidelines and ensure that employees are provided with required timely notice. Accurately record and store information, forms, and documentation in required areas and in the personnel files/electronic records Provide guidance and orient employees on human resources related matters and with understanding of agency policies. Understand and suggest procedures to effectively utilize the department's various databases, systems, and workflow. Lead the implementation of new HRIS modules in Paylocity or other systems. Coordinate with vendors to have uninterrupted flow of information between the various HRIS systems. Conduct monthly billing audits and reconciliations to validate enrollment accuracy and prevent overcharges or missed enrollments. Coordinate and execute wellness related activities throughout the year and facilitate Wellness Committee meetings. Assist with duties of other department staff as needed Act as role model to staff and individuals Any additional duties as assigned II. TEAMWORK Encourage and maintain a positive working relationship with all employees and departments in the agency, parents, staff, individuals, and community Communicate all health, safety, consumer and/or program concerns, sensitive situations, and incidents to supervisor Attend and participate in all required and/or requested departmental or agency meetings III. DOCUMENTATION Complete required documentation in conformance with rules, regulations, policies, and procedures Perform documentation reviews to ensure records are maintained in conformance with rules, regulations, policies, procedures, and billing practices IV. COMPLIANCE & ACCOUNTABILITY Identify and report any untoward incidents Identify, report and/or correct all safety hazards including physical plant problems and/or problem work practices and assist with investigating all work-related accidents as requested Participate in any investigations as required Comply with all State and Federal regulations along with agency policies and practices V. TRAINING & DEVELOPMENT Keep abreast of changes in laws and regulations as it pertains to functions of human resources Attend all required training, staff development programs and committees and/or meetings as required by the agency and/or State and Federal regulations Attend at least eight (8) additional hours of agency approved training in a related topic that is above and beyond the required agency training

Requirements

Associates degree in related field plus a minimum of three years benefits administration experience.
Or-
High School Diploma plus five years benefits administration experience.
Or-
A combination of education and experience that in the opinion of the reviewing agency, exceeds the above standards of the program
Possess good interpersonal, written, oral, and communication abilities and effective time management/organizational skills
Able to work scheduled hours that may include overtime, weekend and/or holiday timeframes and maintain an acceptable work attendance as defined in the agency's personnel policy manual and handbook.
Be computer literate with knowledge in agency operating systems and applicable software required for department needs.
Able to generate and present comprehensive written reports and respond to questions about the report
Demonstrate sound judgment in normal work and emergency situations
Must physically be able to perform job duties that include sitting; typing or using a computer for extend periods of time and be able to lift twenty-five (25) pounds
Possess a valid driver's license acceptable to the agency's insurance carrier

Responsibilities

Administer employee benefit programs such as group health insurance, dental, life, disability, FSAs, and HSAs.
Manage employee benefit inquiries to ensure quick, equitable, and courteous resolution
Process employee benefit enrollment and change forms within required time limits to meet payroll deadlines.
Conduct benefit orientation meetings and enrollment of new employees in benefit plans.
Assist with coordination of annual open enrollment process, including preparing, distributing, and receiving materials and forms.
Develop and process required letters, forms, and notices for new, existing, or terminating personnel for any changes that affect the employee, such as demographic information; benefits; wage; position; site and etcetera.
Maintain confidential databases and other tracking mechanisms to support the work of the Human Resources Department
Meet with employees to inform, process and follow-up on employee benefit requests and changes
Process all Leaves of Absence, in coordination with third party vendor, to determine eligibility for various leave programs including Family and Medical Leave (FMLA) and temporary disability leave according to established guidelines and ensure that employees are provided with required timely notice.
Accurately record and store information, forms, and documentation in required areas and in the personnel files/electronic records
Provide guidance and orient employees on human resources related matters and with understanding of agency policies.
Understand and suggest procedures to effectively utilize the department's various databases, systems, and workflow.
Lead the implementation of new HRIS modules in Paylocity or other systems.
Coordinate with vendors to have uninterrupted flow of information between the various HRIS systems.
Conduct monthly billing audits and reconciliations to validate enrollment accuracy and prevent overcharges or missed enrollments.
Coordinate and execute wellness related activities throughout the year and facilitate Wellness Committee meetings.
Assist with duties of other department staff as needed
Act as role model to staff and individuals
Any additional duties as assigned
Encourage and maintain a positive working relationship with all employees and departments in the agency, parents, staff, individuals, and community
Communicate all health, safety, consumer and/or program concerns, sensitive situations, and incidents to supervisor
Attend and participate in all required and/or requested departmental or agency meetings
Complete required documentation in conformance with rules, regulations, policies, and procedures
Perform documentation reviews to ensure records are maintained in conformance with rules, regulations, policies, procedures, and billing practices
Identify and report any untoward incidents
Identify, report and/or correct all safety hazards including physical plant problems and/or problem work practices and assist with investigating all work-related accidents as requested
Participate in any investigations as required
Comply with all State and Federal regulations along with agency policies and practices
Keep abreast of changes in laws and regulations as it pertains to functions of human resources
Attend all required training, staff development programs and committees and/or meetings as required by the agency and/or State and Federal regulations
Attend at least eight (8) additional hours of agency approved training in a related topic that is above and beyond the required agency training