Benefits and Leave Specialist

Maletis Beverage • Portland, OR

59d • Onsite

About The Position

Maletis Beverage is looking for a Benefits and Leave Specialist to join our HR team in-person at our Portland, Oregon office. In this role, you'll manage our employee benefits, leaves of absence, and workers' compensation programs, ensuring compliance with federal and state laws while supporting a culture of employee wellness and safety. This is an excellent opportunity for someone who enjoys working directly with people, values attention to detail, and thrives in a collaborative, team-focused environment.

Requirements

• Degree in Human Resources, Business Administration, or related field (or equivalent experience).
• 2+ years of experience in benefits, leave, or workers' compensation administration.
• Experience working in a multi-state environment (Oregon and Washington preferred).
• Strong knowledge of FMLA, OFLA, ADA, and related employment laws.
• Experience working with HRIS and benefits platforms (Paycom experience a plus).
• Exceptional organizational, communication, and interpersonal skills.
• High attention to detail, confidentiality, and follow-through.
• Comfortable working on-site, in an open-concept office setting.

Nice To Haves

• Union environment experience preferred.

Responsibilities

• Manage day-to-day benefit programs including medical, dental, vision, FSA/HSA, life, disability, voluntary benefits, and 401(k).
• Serve as the primary contact for employees and vendors regarding benefit enrollment, eligibility, and claims.
• Partner with the benefits broker and vendors to resolve employee issues and ensure quality service.
• Lead new hire and annual open enrollment, including presentations, materials, and system updates.
• Reconcile benefit invoices and ensure accurate payroll deductions.
• Oversee COBRA administration for terminated employees.
• Collaborate with leadership to provide education and training on benefits and wellness initiatives.
• Coordinate and track all leaves of absence including FMLA, OFLA, Paid Family & Medical Leave, ADA, and personal leaves.
• Partner with third-party administrators and managers to ensure timely, compliant leave processing and communication.
• Maintain accurate and confidential leave records and provide reporting for trend analysis.
• Support ADA interactive process and accommodation coordination.
• Educate managers and employees on leave policies and procedures.
• Administer workers' compensation claims from initial report through closure in partnership with the insurance carrier.
• Conduct follow-up with employees and managers to ensure modified duty, medical releases, and communication are managed effectively.
• Track claim data, reconcile invoices, and prepare reports for leadership.
• Maintain OSHA logs and complete annual OSHA reporting.
• Partner with the Safety Committee to identify trends, recommend improvements, and support workplace safety initiatives.
• Ensure compliance with all applicable federal, state, and local benefit, leave, and workers' compensation regulations.
• Maintain up-to-date knowledge of legislative changes impacting benefit and leave administration.
• Generate routine and ad hoc HR reports for data review and management decisions.
• Maintain accurate records and documentation to support audits or investigations.
• Coordinate and provide documentation for annual 401(k) plan audits, including employee census data, eligibility, and contribution reporting.
• Partner with the benefits broker, third-party administrator, and payroll to ensure timely submission of 401(k) compliance testing and required filings.
• Assist with other HR projects and initiatives as assigned.
• Support a culture of wellness and proactive employee support.

Benefits

• Employee discounts on beverages and apparel
• Paid vacation, sick time, and holidays
• Medical, dental, and vision insurance
• Flexible Spending Accounts (FSA)
• Generous retirement plan: includes 401(k) + match, Roth 401(k) + match, plus profit-sharing

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Merchant Wholesalers, Nondurable Goods
• Number of Employees: 501-1,000 employees