Benefits Analyst

HF Sinclair•Dallas, TX

3d•Onsite

About The Position

HF Sinclair is seeking a Benefits Analyst based in Dallas, TX. In this role, you will provide analytical, technical and project management support for various initiatives in the benefits department. Works under minimal supervision with latitude to use initiative and independent judgment. May direct or lead the work of others from time-to-time. Responsibilities include benefits and retirement plan administration, financial reconciliation, systems and data management, benefit negotiation, contract review, vendor management, and implementation of new programs and services. Serves as a key resource for benefits operations, data integrity, and vendor coordination.

Requirements

A minimum of 8 years of benefits analysis, administration, and/or retirement plan experience is required.
A minimum of a Bachelor’s Degree in Business Administration or equivalent combination of education and years job-related work experience (w/o degree requires a total of 10 years of job-related experience) is required.
Advanced knowledge of ERISA, COBRA, FMLA, HIPAA, ACA and other general retirement and welfare plan concepts or other relevant Human Resource regulations.
Demonstrated ability to manage vendors, lead projects, and resolve complex operational and data-related issues.
Experience with benefits administration systems and data integration processes preferred.
Strong analytical and problem-solving skills, including the ability to interpret data, identify trends, and develop actionable recommendations.
Proficient in Microsoft Excel and other data tools; experience with reporting tools (e.g., dashboards, Power BI) preferred.
Strong written and verbal communication skills, with the ability to effectively communicate with employees, vendors, and leadership.
Strong decision-making, organizational, and negotiation skills.
Ability to handle confidential information, including Protected Health Information (PHI), and ensure compliance with applicable HIPAA and data privacy requirements.
Detail-oriented with strong accuracy and follow-through.
Ability to perform intermediate mathematical calculations and demonstrate strong reading and writing skills.

Nice To Haves

Experience with benefits administration systems, vendor implementations, and data management processes is strongly preferred.

Responsibilities

Oversees administration activities of various employee benefit programs, such as group insurance, life, medical and dental, accident and disability
Interprets benefit policies, reviews claims as needed, and ensures all required forms and legal documents are supplied
Serves as primary point of contact and manages relationships with carriers, consultants, and service providers to obtain renewals, settlements, claims and utilization data, enrollment information, and resolve issues
Monitors program experience recommends enhancements or changes to existing programs consistent with benefit objectives and strategies by analyzing claims, administrative fees, and utilization; develops per capita cost analysis by plan
Reviews and participates in negotiations on contract provisions with insurance carriers, administrators and service providers; coordinates execution of plan documents and service agreements
Researches and prepares reports for management on benefits issues as assigned, keeping current with trends and regulatory developments concerning benefit plan design and administration; prepares quarterly materials for Retirement Plans Committee meetings
Proactively partners with human resources (HR), Payroll, Finance, and IT to support operational and strategic needs of the business and employees
Consults with employees on eligibility for insurance, hospitalization and other benefits, amounts of coverage and claims procedures
Manages audits of benefits data to ensure integrity and alignment with plan documents; identifies and resolves discrepancies across systems, payroll, and vendors
Oversees and maintains benefits administration systems and processes, including coordination of eligibility, payroll, and vendor file feeds; supports troubleshooting, testing, and ongoing system enhancements
Supports implementation of new benefit programs, vendor transitions, and system updates, coordinating cross-functional stakeholders and external partners
May support 401(k) compliance testing and audit processes by proactively resolving discrepancies with vendors
Leads partnership with internal and external resources to complete the annual benefit plan audit and Form 5500 filing process
Develops and implements strategies and plans outlining actions to support various benefit plan designs, ERISA requirements and employees’ communications
Independently prepares, reviews and obtains necessary documentation for qualified plans’ IRS and ERISA mandated submissions and employee communications
Leads participation in surveys and benchmarking activities to assess programs and solutions; assists in procurement and evaluation of bids for services or benefit programs
Supports and participates in the quarterly Retirement Plan Committee meetings; may take meeting minutes and participate in de-brief sessions
Completes special assignments or tasks assigned by their supervisor, as determined from time to time
Ensures company compliance with federal and state laws (e.g., ERISA, HIPPA, COBRA, ACA)
Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion