Benefits Administrator

Vibration Mountings and Controls Inc•Bloomingdale, NJ

About The Position

The Benefits Administrator is responsible for the end-to-end administration of employee benefit programs for VMC Group. This role is highly proactive, detail-oriented, and technology-driven, with a strong focus on improving processes, enhancing employee experience, and transitioning benefit administration into a more digital and automated environment (including Paylocity modules and online workflows). The ideal candidate will take ownership of the benefits function, ensure compliance, meet all deadlines, and actively recommend improvements to benefit offerings and administration processes.

Requirements

Bachelor’s degree preferred
3–5 years of hands-on benefits administration experience
Experience in a manufacturing or multi-site environment strongly preferred
Working knowledge of federal and state HR/benefits regulations
Strong analytical and problem-solving skills
High attention to detail and strong organizational skills
Proactive, ownership-driven mindset with a focus on continuous improvement
Strong verbal and written communication skills across all levels
Ability to handle confidential information with integrity and discretion
Ability to analyze and interpret complex data
Strong risk awareness and compliance mindset
Ability to manage multiple priorities and meet deadlines
Approximately 5% travel to VMC locations (CA, NJ, TX)
Ability to work additional hours as needed to meet deadlines

Nice To Haves

Experience in a manufacturing or multi-site environment strongly preferred

Responsibilities

Recommend, implement, and maintain employee benefit programs, including health, retirement, and ancillary benefits
Evaluate benefit options based on business needs, cost, employee impact, and compliance requirements
Ensure benefit plans comply with federal, state, and applicable collective bargaining agreements
Develop and maintain benefit policies and procedures
Manage annual benefits budget and monitor ongoing plan performance against budget
Serve as the primary point of contact for all benefits-related inquiries
Design and execute communication strategies for new and existing employees
Conduct benefits meetings and provide clear documentation and guidance
Ensure timely communication of plan updates, changes, and enrollment deadlines
Coordinate issue resolution between employees and insurance carriers
Manage benefits coordination for employees on FMLA, disability, workers’ compensation, and other leave programs
Administer COBRA notifications and maintain required reporting and compliance records
Maintain accurate benefit records (electronic and hardcopy) in compliance with HIPAA
Ensure accurate enrollment data entry and payroll deduction processing
Reconcile and approve benefit billing and carrier invoices
Maintain and update Summary Plan Descriptions (SPDs)
Develop and provide census and compliance reporting
Audit benefit plans including 401(k), pension, and other programs
Drive transition to online benefits administration using Paylocity or similar systems
Identify and implement process improvements and automation opportunities
Actively contribute ideas to improve employee benefit programs and administrative efficiency
Provide backup support to Payroll as needed