Benefits Administrator- Part Time

Project Kitty Hawk

7d•$40 - $50

About The Position

We are seeking a detail-oriented and proactive Benefits Administrator to join our team on a part-time basis. This role is critical to ensuring the accurate administration of employee benefits programs, compliance with evolving regulations, and a seamless employee experience from onboarding through leave management. The ideal candidate will demonstrate exceptional quality assurance capabilities, stay current with employment laws, and take initiative to identify and resolve issues before they impact employees or the organization. This position offers the opportunity to make a significant impact on employee satisfaction and organizational compliance while working in a flexible, part-time capacity. If you are a meticulous, forward-thinking benefits professional who takes pride in delivering exceptional quality and service, we encourage you to apply.

Requirements

4+ years of experience in benefits administration or HR with substantial benefits responsibility
Thorough knowledge of benefits regulations including FMLA, COBRA, ACA, ERISA, and HIPAA
Demonstrated commitment to quality assurance and error-free work product
Proven track record of staying current with employment law changes and proactively implementing necessary updates
Experience managing medical leaves and understanding of accommodation requirements under ADA
Strong organizational skills with ability to manage multiple priorities and deadlines
Exceptional attention to detail and accuracy in all work
Excellent written and verbal communication skills
High level of discretion and ability to handle confidential information appropriately
Proficiency with HRIS systems and benefits administration platforms
Strong problem-solving skills and ability to work independently

Nice To Haves

CEBS (Certified Employee Benefits Specialist) or similar certification
Experience with background check coordination and onboarding processes
Knowledge of employee handbook development and maintenance
Experience in a multi-state organization with varying compliance requirements

Responsibilities

Administer all employee benefits programs including health insurance, retirement plans, wellness programs, and other company-sponsored benefits with meticulous attention to detail
Conduct regular audits of benefits data, enrollment records, and documentation to ensure 100% accuracy and identify discrepancies proactively
Review and verify all benefits-related transactions, communications, and documentation before dissemination to employees
Maintain quality control processes to prevent errors in benefits enrollment, changes, and terminations
Serve as the primary point of contact for employee benefits inquiries, providing accurate and timely information
Partner closely with our insurance broker on renewals, open enrollment, and compliance
Stay current with federal, state, and local employment laws affecting benefits administration, including ACA, ERISA, FMLA, ADA, COBRA, HIPAA, and other applicable regulations
Monitor legislative changes and proactively assess their impact on company benefits programs and policies
Ensure all benefits programs, processes, and documentation remain compliant with current laws and regulations
Manage critical components of the employee onboarding process, ensuring a positive first impression and compliance
Verify completion and accuracy of background checks before employment begins
Coordinate with background check vendors and follow up on any discrepancies or delays
Ensure all pre-employment requirements are satisfied and documented prior to start dates
Facilitate benefits enrollment for new hires, explaining options and deadlines clearly
Create and maintain organized onboarding files with all required documentation
Oversee and coordinate all employee leaves of absence, including FMLA, short-term disability, long-term disability, workers' compensation, and personal leaves
Proactively communicate with employees on leave regarding their rights, responsibilities, and benefits continuation
Track leave eligibility, usage, and return-to-work dates with precision
Collaborate with managers and People Operations to ensure smooth transitions when employees go on leave and return to work
Maintain confidential leave records and ensure compliance with all applicable leave laws
Review and update handbook content upon request to reflect policy changes, legal updates, and best practices
Track and maintain records of employee handbook receipt and acknowledgment
Respond to employee questions regarding handbook policies and procedures
Identify opportunities to streamline benefits administration processes and improve efficiency
Take initiative to resolve problems independently while keeping appropriate stakeholders informed
Develop and maintain procedure documentation to ensure consistency and continuity