Banquets Admin Support
About The Position
The Banquets Administrative Assistant works closely with Banquets Management team to provide support on all operations related tasks. He/she will be a key member of the Banquets team to ensure the flow of information is delivered accurately between banquets and other departments. Position Requirements Minimum 1-2 years of experience in administrative role preferred. Professional demeanor appropriate for a luxury environment. Prior luxury hospitality experience preferred. Ability to maintain composure and objectivity under pressure. Demonstrated ability to handle a multitude of tasks in an intense, ever-changing environment.
Requirements
- Minimum 1-2 years of experience in administrative role preferred.
- Professional demeanor appropriate for a luxury environment.
- Ability to maintain composure and objectivity under pressure.
- Demonstrated ability to handle a multitude of tasks in an intense, ever-changing environment.
- High school diploma or GED.
- Ability to communicate in the English language. Second language is a plus.
- Ability to work flexible schedules including holidays and weekends and able to perform multiple tasks.
- Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).
- Ability to sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; use telephone and computer keyboard on a daily basis.
- Able to work in a fast paced environment.
- Be physically fit in order to lift, pull and push items up to 10 pounds.
- Also requires standing/walking/reaching and bending throughout shift.
Nice To Haves
- Prior luxury hospitality experience preferred.
- Second language is a plus.
Responsibilities
- Provide support to Banquets Department including typing, filing, answering telephones and emails, maintaining calendars, sorting mail, and up keeping of records.
- Make photocopies and send faxes.
- Attend Banquet Event Order meetings when required.
- Update Banquet Event Order binders, logs, etc. on a daily basis.
- Prepare all Pre-Convention binders as needed.
- Complete daily payroll and gratuity distribution.
- Track all vacation and sick day requests from Banquet Associates.
- Capture and record minutes from assigned meetings.
- Assist on banquet floor when needed.
- Ensure all banquet checks are processed correctly and filed.
- Maintain inventory of office supplies, and maintain office.
- Coordinate and implement department activities and projects, as assigned.
- Any other reasonable duties as required by management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
