Audit & Rent Administrator

Dollar General•Goodlettsville, TN

About The Position

Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day.® by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at www.dollargeneral.com/about-us.html. Research and administers all monthly rent and percentage rent. Reviews all new store openings including relocations and expansions. Serves as back up to Department Manager to analyzing rents on existing portfolio as well as new store openings, relocations and expansions. Back up to Sr. and Department Manager, Audit & Rent Administration related to rent payment schedules exporting to Lawson, Landlord disputes for receivables, liquidated damages and Rent Payables default notices. Collects, analyzes and reconciles data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations and management policies of invoices and annual operating expense statements and charges as team lead with respect to admin monthly rent.

Requirements

Advanced communication skills, must possess the ability for effectively use of written and verbal communications with all store and office personnel including Landlords, Attorneys and Operations.
Advanced problem solving and dispute resolution skills.
Advanced research and analytical skills.
Advanced excel skills.
Ability to work in a high-productive, deadline-oriented environment.
General knowledge of accounting principles.
Ability to organize and prioritize effectively in order to meet deadlines.
Ability to analyze data to ensure the accurate payment of rent.
Ability to operate mainframe and personal computer in windows environment using multi-software programs.
Ability to make effective decisions in a manner and with results that reflect company mission and values.
Ability to be a team player and is customer service driven.
Ability to conduct work as a professional.
Ability to interpret lease language to ensure that we keep our leases in a no default status.

Responsibilities

Analyzes/calculates monthly rent and percent rent based on lease provisions for assigned locations. Makes necessary adjustments to the lease terms database (LX; Lucernex) to ensure payments are processing to the appropriate accounts. Makes any accrual/payable adjustments as needed. Discusses recurring problems and issues with manager to increase efficiency in the network.
Evaluates new store openings including relocations and expansions. Reviews occupancy expense, makes determination as to the cost center and appropriate account for which funds will be allocated to for relocations. Initiates the liquidated damages process, beginning with the creation of the liquidated damages form in MP (Manage Path) and concluding with the collection of monies due.
Performs desktop audit of pass-through expenses such as Real Estate Taxes, Utilities, Common Area Maintenance, Repairs and Improvements (including capital improvements), Security Systems, Salaries, Advertising/Signage, Insurance and ensures prompt and accurate payment of said items via LX.
Research and obtains documents and information to determine whether events or processes comply with laws, regulations, lease or standards.
Communicates with Landlords, Lease Renewals, Rent Payables, Lease Compliance and Legal departments to promptly resolve audit findings, negotiate settlements and secure financial recoveries
Administers variable payments in LX for bi-weekly payments.
Updates database related to vendor changes as furnished by the vendor administrator.
Research rent statements and provide resolution of outstanding balances.
Performs back-up detailed duties for Sr. Manager and/or Manager of Audit & Rent Administration as assigned.
Prepares audit notification letters.
Maintains audit-tracking database within LX.
Assists in designing and developing comprehensive real estate audit procedures for identifying locations for in-depth audits.
Maintains an on-going mutually beneficial communication and relationship with Landlords, Landlord representatives and/or their managing agents.