Audit Assistant

Oklahoma State Government•Oklahoma City, OK

About The Position

This position is responsible for audit support within the Tobacco Enforcement Unit (TEU). Essential Functions: Provide audit assistance to TEU Auditor Provide administrative support for TEU Investigators Assist with Master Settlement Agreement (MSA) payment issues Assist with processing of annual cigarette manufacturer applications to appear on the Oklahoma Directory of Approved Manufacturers/Brand (Directory) Responsible for maintaining and updating the Directory Responsible for maintaining the TEU webpage and forms contained therein Assist with annual document submission to independent third-party for substantiation of Oklahoma individual cigarette unit sold data and corresponding FBO deposit information Receive, review, and maintain periodic cigarette manufacturer FBO bank account statements Assist the TEU Auditor with audit, review, and compilation of tobacco wholesaler data Maintain voluminous electronic and physical files in an organized, accessible, and usable manner Process monthly cigarette wholesaler reports using Microsoft Excel Process TEU Investigator Inspection Reports and enter same on Master Inspection Report Spreadsheet Record the number of monthly inspections conducted by TEU Investigators Record the number of monthly cigarette seizures made by TEU Investigators Conduct spot audits of cigarette wholesaler reports Assist with preparation for arbitrations, hearings, and trials Produce and redact documents Schedule meetings, docket deadlines, and maintain TEU calendar using Microsoft Outlook Perform clerical duties such as preparing outgoing mail, copying, faxing, and scanning documents Effectively and professionally communicate with representatives of cigarette manufacturers, cigarette wholesalers, National Association of Attorneys General, attorneys, and other state agencies Order and purchase supplies Any other duties that may arise

Requirements

Must be detail oriented with exceptional organizational skills
Have excellent spelling and grammar skills
Be proficient in Microsoft Excel, Microsoft Word, and Outlook
Must have the ability to receive, logically organize, and preserve large amounts of documentation
Must have the ability to prepare a variety of correspondence as well as the ability to prioritize workflow and address new priorities as they arise
All applicants must agree in writing to complete, and satisfactorily pass, a background investigation

Responsibilities

Provide audit assistance to TEU Auditor
Provide administrative support for TEU Investigators
Assist with Master Settlement Agreement (MSA) payment issues
Assist with processing of annual cigarette manufacturer applications to appear on the Oklahoma Directory of Approved Manufacturers/Brand (Directory)
Responsible for maintaining and updating the Directory
Responsible for maintaining the TEU webpage and forms contained therein
Assist with annual document submission to independent third-party for substantiation of Oklahoma individual cigarette unit sold data and corresponding FBO deposit information
Receive, review, and maintain periodic cigarette manufacturer FBO bank account statements
Assist the TEU Auditor with audit, review, and compilation of tobacco wholesaler data
Maintain voluminous electronic and physical files in an organized, accessible, and usable manner
Process monthly cigarette wholesaler reports using Microsoft Excel
Process TEU Investigator Inspection Reports and enter same on Master Inspection Report Spreadsheet
Record the number of monthly inspections conducted by TEU Investigators
Record the number of monthly cigarette seizures made by TEU Investigators
Conduct spot audits of cigarette wholesaler reports
Assist with preparation for arbitrations, hearings, and trials
Produce and redact documents
Schedule meetings, docket deadlines, and maintain TEU calendar using Microsoft Outlook
Perform clerical duties such as preparing outgoing mail, copying, faxing, and scanning documents
Effectively and professionally communicate with representatives of cigarette manufacturers, cigarette wholesalers, National Association of Attorneys General, attorneys, and other state agencies
Order and purchase supplies
Any other duties that may arise