Audit - Administrative Assistant

Squire & Company PC-•Orem, UT

15h•Onsite

About The Position

The Audit Administrative Assistant plays an essential role in supporting Squire’s Audit & Assurance practice, where dependability, accuracy, and strong follow-through are critical to delivering an exceptional client experience. This position provides a mix of administrative, coordination, and project support to audit leadership and team members, helping ensure deadlines are met and priorities stay on track. In this role, you’ll regularly interact with clients, vendors, and internal teams—often representing audit leaders through professional communication and timely follow-up. You’ll help coordinate schedules, manage logistics, support billing and internal projects, and proactively identify and resolve issues as they arise. The ideal candidate is adaptable, detail-oriented, and takes ownership of their work, with the ability to stay organized and calm in a fast-paced, deadline-driven environment.

Requirements

Associate degree preferred; equivalent on-the-job experience will be considered. Minimum of 1 year of administrative assistant experience required.
Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel.
Excellent interpersonal, written, and verbal communication skills, with a strong focus on client service.
Dependable and punctual, with a clear understanding of the Firm’s coverage needs.
Proven ability to manage projects independently and follow through on assignments.
Solid understanding of general office practices, procedures, equipment, and software.
Strong organizational and administrative skills, with sound judgment and problem-solving abilities.
Ability to multitask and work effectively under pressure to meet multiple deadlines.
Highly detail-oriented, efficient, and able to complete tasks in a timely manner.
Willingness to ask questions, seek guidance, and collaborate to ensure accuracy and completeness of work.
Flexible and adaptable to changing priorities, responsibilities, and team needs across the Practice Area and the Firm.
Must have reliable transportation, a valid driver’s license, and the ability to use a personal vehicle for occasional firm-related errands.

Responsibilities

Facilitate phone calls; handle questions and complaints; set up and confirm appointments and meetings. Oversee the needs of any visitor to the departments. Deal with complex queries on the telephone, by email and in person.
Assist in managing relationships with Microsoft, Intuit, Oracle, the IRS, and other key organizations.
Assist in billing processes and creating reports through our software program, as needed.
Prepare client bills and assist with collection efforts, including related correspondence and client calls.
Assist with the planning and execution of firm events and functions.
Format and edit letters, reports, and all other correspondence from draft stage to client-ready work; adhere to record retention policies and procedures.
Work with MS Word, Excel, PowerPoint, CRM, and other relevant software, effectively navigate and research on the internet, and use technical equipment appropriately.
Maintain confidence and protect operations by keeping information confidential.