Southern Middle School Attendance Specialist - 1.0 FTE

Fayette County Public Schools•Lexington, KY

19h

About The Position

Fayette County Public Schools, KY JOB DESCRIPTION – Attendance Specialist - Middle School To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description. Attendance Specialist - Middle School Job Class Code: 7774 Position Type: Hourly Job Type: Classified Pay Grade : G 02 (salary calculations are based on verified education and related experience levels) Reports To: Superintendent’s Designee Supervises: N/A Work Calendar Name: MS Attendance Specialist Days in work calendar: 187 JOB SUMMARY Perform a variety of responsible clerical duties involving typing, filing and maintaining records and reports in support and attendance accounting; apply and explain procedures and policies of assigned program or department. ESSENTIAL JOB FUNCTIONS Perform a variety of clerical duties including typing, filing, record keeping, proof reading and processing information. Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or computer terminal. Maintain a variety of logs, records and files related to assigned office; compile information from a variety of sources and prepare summaries and reports including attendance and enrollment data. Assist the public and District employees in completing forms, applications and other District, State and federal forms and documents. Maintain attendance, academic and health records; update computer information databases. Operate a variety of office equipment, such as a computer, calculator, copiers, and other machines as required; enter data into a computer terminal or micro-computer as assigned. Assure the timely duplication and distribution of a variety of records, reports and other materials as directed. Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources. Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency. Performs other duties as assigned. Maintains regular attendance. KNOWLEDGE AND ABILITIES Rules, regulations, policies and laws related to assigned function or department. Modern office practices, procedures and equipment. Operation of standard office machines, including computer terminals. Record storage, retrieval and management systems. Correct use of English, usage, grammar, spelling, punctuation and vocabulary. Telephone techniques and etiquette. Interpersonal skills using tact, patience and courtesy. Basic first aid techniques and procedures. Basic Math. Basic record-keeping techniques. Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school or District function. Learn and apply laws, rules, regulations involved in assigned clerical activities. Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Type at 40 words per minute from clear copy. Operate a variety of office equipment including computer as required by the assignment. Meet schedules and timelines. Maintain records and prepare reports. Communicate effectively both orally and in writing. Work cooperatively with others. Complete work with many interruptions

Requirements

High school diploma or G.E.D. certificate
One year of clerical experience including some experiences with automated office equipment.
Must take all required clerical assessments and earn a passing score.
Rules, regulations, policies and laws related to assigned function or department.
Modern office practices, procedures and equipment.
Operation of standard office machines, including computer terminals.
Record storage, retrieval and management systems.
Correct use of English, usage, grammar, spelling, punctuation and vocabulary.
Telephone techniques and etiquette.
Interpersonal skills using tact, patience and courtesy.
Basic first aid techniques and procedures.
Basic Math.
Basic record-keeping techniques.
Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school or District function.
Learn and apply laws, rules, regulations involved in assigned clerical activities.
Make arithmetic calculations quickly and accurately.
Understand and follow oral and written directions.
Type at 40 words per minute from clear copy.
Operate a variety of office equipment including computer as required by the assignment.
Meet schedules and timelines.
Maintain records and prepare reports.
Communicate effectively both orally and in writing.
Work cooperatively with others.
Complete work with many interruptions

Responsibilities

Perform a variety of clerical duties including typing, filing, record keeping, proof reading and processing information.
Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or computer terminal.
Maintain a variety of logs, records and files related to assigned office; compile information from a variety of sources and prepare summaries and reports including attendance and enrollment data.
Assist the public and District employees in completing forms, applications and other District, State and federal forms and documents.
Maintain attendance, academic and health records; update computer information databases.
Operate a variety of office equipment, such as a computer, calculator, copiers, and other machines as required; enter data into a computer terminal or micro-computer as assigned.
Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources.
Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
Performs other duties as assigned.
Maintains regular attendance.