Athletic Operations Coordinator

Virginia Union University • Richmond, VA

1d

About The Position

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Athletic Operations Coordinator supports daily athletics operations by managing event logistics, scheduling, facilities use, travel, equipment, and administrative coordination for coaches and student-athletes. This role serves as a key point of communication, ensures smooth game-day and practice operations, and maintains compliance with institutional and NCAA guidelines in a fast-paced environment.

Requirements

• Bachelor’s degree from an accredited institution.
• Prior experience in athletics operations, event management, or a related field.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be able to lift 10 pounds.

Responsibilities

• Coordinate game-day operations including facility setup, breakdown, and readiness.
• Serve as the primary liaison between athletics, facilities, campus police, game officials, visiting teams, and event staff.
• Ensure competition venues meet NCAA, conference, and institutional standards.
• Coordinate staffing needs for home events, including scorekeepers, clock operators, security, and support personnel.
• Assist with emergency action planning and game-day risk management procedures.
• Coordinate team travel logistics, including transportation, lodging, and meal planning, in accordance with University policies.
• Assist with scheduling competitions and coordinating logistics with visiting institutions.
• Serve as event manager for assigned sports, tournaments, and special events.
• Coordinate practice and competition schedules in collaboration with coaches and facilities staff.
• Serve as a liaison between athletics, campus facilities, and external venues regarding space usage and event needs.
• Support compliance with NCAA Division II, conference, and University rules and regulations.
• Maintain required operational documentation and reports.
• Provide administrative and operational support to head coaches and program staff.
• Assist with onboarding and supervision of graduate assistants, interns, and part-time event staff.
• Coordinate departmental calendars, meetings, and internal communications.
• Work collaboratively with campus partners including facilities, compliance, campus police, marketing, and event services.
• Represent VUU Athletics professionally at meetings, competitions, and University events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level