25-26 South Campus Athletic Operations Coordinator

St. Augustine Preparatory Academy • Milwaukee, WI

5d • Onsite

About The Position

In this Role, you will serve as the primary operational, communication, and systems coordinator for the Athletic Department. This role ensures that schedules, eligibility, communication, logistics, data systems, and administrative workflows run smoothly so that coaches and students can thrive. Additionally, you may collaborate and support other co-curricular departments in similar functions.This is a high-impact, non-leadership role focused on execution, coordination, problem-solving, and continuous improvement through systems and technology.

Requirements

• A belief in the ability of every child and commitment to excellence
• Alignment with Aug Prep’s Mission, North Star, and Christian values
• Strong organizational, logistics, and communication skills
• Advanced proficiency in Google Workspace (Sheets, Docs, Calendar, Drive)
• Comfort learning and applying new technologies and AI tools
• High attention to detail with strong follow-through
• Ability to manage multiple timelines calmly and accurately
• Team player with a service mindset

Nice To Haves

• Bachelor's Degree preferred but not required.
• Bilingual in Spanish a plus

Responsibilities

• Manage all athletic scheduling systems including games, practices, officials, transportation, event staff, and facility reservations
• Oversee rSchool, Bound, Google Suite, PowerSchool workflows, website and schedule updates
• Support budgeting logistics, purchasing tracking, ordering coordination, and inventory systems.
• Serve as the central point logistics point for game day operations, coverage schedules, and facility use alignment
• Build operational efficiencies using Google Workspace and emerging AI technologies
• Serve as a primary communication hub for families, coaches, students, and staff
• Send schedules, updates, changes, forms, and reminders clearly and consistently
• Manage league communication, calendar updates, and last-minute changes
• Provide front-facing support for athletic questions and problem-solving
• Ensure consistent messaging across email, website, and internal platforms
• Support program leaders across all co-curricular programming when necessary
• Coordinate reporting, documentation, and other administrative tasks.
• Assist with facility booking, transportation, student rosters, officials, budget tasks, etc.
• Provide flexible support for co-curricular events including athletics, arts, and student programs
• Maintain digital records and shared drives for co-curricular departments
• Support preseason meetings, banquet planning, and seasonal administrative prep
• Learn and apply emerging AI tools for scheduling, communication, reporting, and workflows
• Improve department efficiency through automation, systems design, and digital organization
• Support long-term departmental operational scaling across campuses

Benefits

• Aug Prep offers a robust benefits package including medical/dental/vision,a 401(k) with employer match and employer-sponsored disability coverage.
• Full-time employees each receive $2500/year for college courses or professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed