Athletic Department Coordinator

Evansville Christian School•Newburgh, IN

12h•Onsite

About The Position

Evansville Christian School exists to empower students to embrace a Biblical worldview through spiritual and academic growth, servant-leadership, and authentic relationships in the name of Jesus Christ. The Athletic Department at Evansville Christian School plays a critical role in the implementation of the school’s ministry. Athletics at ECS is another platform for the school to honor God and for students to grow in their faith. Athletic Department personnel share in the responsibility of leading and coordinating our ECS athletic community according to the Word of God. It is the desire of ECS Athletics to be a highly visible platform to display Christian character. Our teams play to win, but more importantly to glorify God. The Athletic Department Coordinator supports the Athletics Department and Student Activities by serving as secretary and treasurer, and by assisting in meeting the needs of the coaching staff. This position will be responsible to understand the essential functions and responsibilities of the Director of Athletics. This person should be willing to assist or individually carry out the duties, included but not limited to those listed below as directed by the Athletic Director.

Requirements

Agree with ECS Articles of Faith, the ECS position statements, and abide by the ECS Code of Christian Conduct, as well as demonstrate support of ECS faculty/staff and policies.
Have a heart for children, Christian education, and the ministry of ECS.
Exhibit and embrace the ECS Behavioral Core Values: Be Mission-Aligned - consistently living and working with commitment, purpose, resilience, and grace so that the fruit of the Spirit is visibly evident in daily interactions and responsibilities, advancing the ECS mission to glorify God through faithful service and Christ-centered education (Galatians 5:22–23; Colossians 3:17)
Be Humble - model the servant heart of Christ (Philippians 2:3–5) by being approachable, helpful, encouraging, and supportive, willingly empowering others, remaining unoffendable, transparent, and receptive to feedback, in order to build up the body and strengthen the ECS community (Romans 12:10; Ephesians 4:2)
Be Professional - work with integrity and accountability (Luke 16:10), communicate clearly and responsively, consistently taking initiative to complete work with excellence and timeliness, and faithfully stewards responsibilities to produce meaningful outcomes that earn trust and advance the ECS mission (Colossians 3:23; Proverbs 22:29).
Be Innovative - steward God-given creativity with a growth mindset (Proverbs 1:5), proactively recognize and act on opportunities for improvement, curiously explore new approaches, and independently drive ideas to completion in ways that produce measurable outcomes and strengthens the ECS mission (Matthew 25:21)
Be Interdependent - value the God-designed body of Christ (1 Corinthians 12:12–27), collaborate with trust, responsiveness, and timeliness, and intentionally bring the right people to the table so that shared wisdom and collective efforts advance the ECS mission with unity and effectiveness (Ecclesiastes 4:9–12; Proverbs 15:22).
Value growth (academic, spiritual, social, professional), service (local, regional, national, global), and relationships (w/ students, staff, families, and the community), all through the lens of the Gospel of Jesus Christ.

Responsibilities

Maintaining accurate records, including team rosters, event programs, and other necessary documentation. (I.E. Final Forms and other school/ family communication)
Answering inquiries, taking messages, and directing calls. (e.g., Parent Square, phone calls, emails, etc.).
Typing, preparing reports, distributing mail, and other clerical work.
Organizing and Facilitating Athletic Department events. (e.g., Season ending banquets, Collegiate Athletics signings, etc.).
Scheduling travel for teams and coordinating food where appropriate. (e.g. Arranging transportation, communication with transportation drivers, communicating with the appropriate school administration for any early release times /dates).
Coordinating with Advancement and Communications for the distribution of Athletic Department news and information.
Selling tickets for school events in collaboration with the Business Office.
Entering and maintaining data related to athletics. (e.g. Final Forms)
Coordinating with the Business Department to ensure money boxes are prepared and reported for each host event.
Assisting the AD in maintaining the budget spreadsheet.
Coordinating hospitality rooms, banquets, and other athletic-related events, . (e.g. season ending banquets, Kiwanis Club, etc.).
Coordinating the setup and execution of all Athletic events and staffing for those events if necessary.
Coordinating worker scheduling and assisting with the maintenance of concession stand supplies.
Taking advantage of opportunities to improve skills.
Maintaining regular attendance for the school day work schedule.
Helping with event coverage in specific instances but not as a regular part of the job.
Other duties not specified here as needed and directed by the Athletic Director.