Asst Dir, Finance, School/Dept

University of Rochester•City of Rochester, NY

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. As a member of the Senior Management group of the Department of Urology, the Asst Director of Finance is responsible for all financial aspects for the Department. Oversee the overall financial operation. Provides strategic financial guidance, forecasts and assessment of current and projected financial health to promote both the short- and long-term viability, including forecasting of future resources needed to timely and accurately complete current and anticipated projects.

Requirements

Bachelor's degree and 7 years of financial analysis experience, including a thorough knowledge of applicable government regulations, required
Or equivalent combination of education and experience

Responsibilities

Oversee the overall financial operation.
Provides strategic financial guidance, forecasts and assessment of current and projected financial health to promote both the short- and long-term viability, including forecasting of future resources needed to timely and accurately complete current and anticipated projects.
Oversees, develops, and monitors Operating and Capital Budgets for the Department, including SMH, URMFG, and SMD FAOs.
Coordinates completion of the Annual Budgets communicating with leadership as needed.
Provides ongoing monitoring of budget variances, explaining revenue and expense variances and corrective actions as required.
Oversees the development of Business Improvement Plans (BIPs) for a wide spectrum of new initiatives, coordinating review by SMH, URMFG, and SMD Finance representatives prior to JOC presentation.
Reviews salary distributions monthly recommending adjustments to Team Leaders.
Reviews time and effort records for each employee to ensure that salary costs are being charged accurately given activities performed by employees.
Monitors study accounts to ensure substitution/corrections to alternative accounts occurs due to changes in activities or expiration of accounts.
Responsible for ensuring proper tracking of salary against accounts.
Presents financials and forecasts to Chair and Department Leadership.
Provides financial oversight for all Urology accounts.
On a monthly basis reviews all ledgers for accuracy with respect to revenues and expenditures.
Recommends changes as necessary for the accounts and circumstances.
Supervises the regulatory reporting and ensures compliance with University and government regulations and funding requirements.
Oversees Research Administrator that invoices sponsor for activities in accordance with financial terms of contracts, tracks grant and supplemental payments due from commercial sponsors, foundations and other donors.
Acts as a liaison with Accounts Payable, Purchasing, SMD Finance, URMFG, SMH, Internal Audit and other University Departments to ensure timely and accurate recording of financial and non- financial transactions.
Oversees and approves procurement/purchasing functions for all accounts including reconciliation with University reports, problem resolution, and analysis of revenue and expense trends.
Make recommendations to faculty and staff regarding compliance with University policies and procedures of Finance, Accounting, and procurement.
Implements newly adopted policies.
Interprets divisional/departmental and University policy for faculty, residents and staff.
Drives process and administrative improvements – e.g., lead working groups, including Finance, HR, Administration, Recruiting, Staff Development and Training
In collaboration with the Department HR Business Partner, provides guidance to faculty and staff on all aspects of personnel administration, including recruitment, hiring, supervision, performance evaluation and management, compensation, progressive discipline, termination, employee rights and privileges, sick leave and vacation, disability, and employee benefits.
Manages, develops, and trains office Admin staff and manages prioritization and workload allocation.
Oversees all human resource management for new and departing staff, nursing, faculty, and APPs. Also oversees all changes, revisions to Department of Urology staff, faculty, clinical and APPs (promotions, changes in working status, etc.)
Hires, trains, & supervises, all team members supporting the finance and research administration activities for the Department of Urology.
Oversees the extended training and enforcement of all University and Medical Center policies and procedures.
Takes appropriate rectifying actions with respect to spending; reviews and approves purchase orders and check requests.
Ensures proper salary allocations are in place for all personnel across all projects.
Establishes a financial reporting system and oversees all budgets.
Controls expenditures and provides authorization and approval for the purchase of major equipment, services, space and materials.
Reports to the Department Chair and leadership team, on the financial status of the department.
Collaborates with the Residency Administrator and Fellowship Directors to coordinate the fellowship programs by recruiting fellows, and assisting with reimbursements, certifications and compliance.
Reviews and authorizes payroll, requisitions, requests for payment and other expense transfers as outlined in the University policies and guidelines.
Facilitates work groups, meetings and Ad hoc committees.
Attends appropriate divisional administrative meetings.
Responsible for Departmental equipment oversight.
Oversees staff responsible for Space Survey System.
Oversees Admin Team responsible for preparing and processing faculty appointments, promotion, reappointments and recruitment.
Collaborate in the preparation of new faculty offer letters.
Work with office of Legal, Dean’s Office and Compensation to ensure letters are approved and processed.
Determines faculty salary allocations across FAOs ensuring accurate alignment of effort within budget resources.
Implement adjustments to allocations as needed.
Calculates biannual clinical incentive and annual academic incentives distributions by individual faculty utilizing Tableau RVU data and other relevant sources of metrics.
Ensure timely processing of extra compensation payments to faculty according to Faculty Compensation Plan.