Asst Deputy City Register

City of New York•Jamaica, NY

2d•Hybrid

About The Position

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service. DOF’s Customer Operations Division has oversight of the Department of Finance business centers, City Register’s Office, and the Land Records, Adjudication, and Collections divisions. Customer Operations is charged with the processing of tax payments, parking violations payments, and all other charges collected by DOF. The division is also responsible for recording property transfers, adjudicating parking and camera violations, and managing the full life cycle of the department’s enforcement activities related to unpaid business and excise taxes, parking fines, and Environmental Control Board summonses. The Land Records Division and its Office of the City Register record and maintain all official documents related to real estate, including deeds, mortgages, and leases. The division has offices in every borough except for Staten Island, where the Office of the County Clerk provides these functions. Land Records records approximately 550,00 documents annually and collects over $5 billion annually in real property transfer and mortgage recording taxes. The Division maintains and updates New York City property ownership records and provides review and research services for those records. The Land Records Division also administers the property tax lien sale for property tax enforcement, interacting with the NYC Law Department, the Mayor’s Office of Management and Budget, and the Lien Trust Program. The Land Records Research Library maintains land record books and microfilm for all four boroughs of New York City. These materials constitute permanent public records and must, by law, be made available for public inspection upon request. Historically, each borough managed its own collection of land record books and microfilm reels. Researchers seeking records prior to 1965 (records from 1965–present are available on ACRIS) were required to visit the respective borough office to access these materials. In 2022, approximately 30,000 land record books and 1 million microfilm reels were consolidated into a single Research Library housed within the Queens City Register Office. The Queens Assistant Deputy City Register is responsible for ensuring the proper maintenance, preservation, and accessibility of these records, as required under New York State Real Property Law. These responsibilities are mandated and regulated across multiple levels of government.

Requirements

ONLY CANDIDATES WHO HAVE A PERMANENT ADMINISTRATIVE MANAGER CIVIL SERVICE TITLE OR ARE REACHABLE ON THE CURRENT PROMOTIONAL EXAM NO. 1552 WILL BE CONSIDERED FOR AN INTERVIEW.
PLEASE INCLUDE IN YOUR COVER LETTER YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) AND INDICATE WHETHER YOU ARE A PERMANENT ADMINISTRATIVE MANAGER OR PROVIDE YOUR LIST NUMBER WHEN APPLYING.
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Nice To Haves

Knowledge of the ACRIS system a plus.

Responsibilities

Managing the full operations of the Queens City Register Office.
Overseeing the complete operations of the Land Records Research Library.
Preparing operational and performance reports for the Deputy City Register.
Researching and locating property documents for taxpayers and visitors to the Research Library.
Examining document submissions in accordance with the Real Property Tax Law.
Assisting with external requests for records stored outside the Land Records Research Library.
Reviewing and updating Queens borough court orders in ACRIS as required.
Assisting with deed fraud cases, including review and monitoring.
Testifying in court within any borough upon subpoena.
Researching unprocessed claims for recording.
Completing special projects upon request.