Associate Vice Provost for Budget and Financial Planning

State of Virginia•Charlottesville, VA

69d

About The Position

The Office of the Executive Vice President and Provost (EVPP) at the University of Virginia (UVA) seeks an Associate Vice Provost for Budget and Financial Planning. Reporting to the Vice Provost for Administration and Planning, this position will oversee the fiscal operations and financial planning of the office and will be responsible for developing, reviewing, and managing multiple budgets and commitments within the academic areas of the University. The Associate Vice Provost will join the University at a time when planning is a primary focus. With a maturing financial model based on Responsibility Center Management (RCM), opportunities to build on the recent implementation of Workday Financials, and a commitment to best-in-class budget and planning systems, UVA is well positioned to think more strategically about long-term financial planning. The new Associate Vice Provost will play a pivotal role in advancing a more robust culture of planning at UVA. The Associate Vice Provost stewards the budget and planning processes for the schools and all units that report to the Provost's Office. The individual in this role provides insightful analysis and seasoned advice to support effective decision-making by the schools, units, and the executive leadership of the University. The Associate Vice Provost is a key strategic partner with the Office of Financial Planning and Analysis (OFPA) and works closely on financial matters with colleagues in the President's Office and the Office of the EVP-COO. The Associate Vice Provost also ensures that all financial and accounting transactions comply with University and state policies and procedures, and notifies school and unit personnel of policy and procedure updates as necessary. The Associate Vice Provost provides oversight of funding activity within the University's financial system for EVPP areas , which includes generating reports and supervising the office's financial processes to ensure that funding allocations and transfers are completed in a timely manner. In collaboration with the Associate Provost for Academic Administration, the Associate Vice Provost manages the grants administration process for the Provost's units, reviews associated grant budgets for accuracy, and ensures compliance with University and sponsor guidelines. Key areas of responsibility include: Financial Planning and Analysis Provides leadership and strategic oversight for the EVPP's financial planning functions, including developing and analyzing operating budgets, maintaining and enhancing internal financial controls, and developing sophisticated annual and multi-year financial reporting that supports the strategic decision-making processes Creates short- and long-term financial plans for the University's academic leadership that support the development and assessment of institutional goals Ensures that financial reporting effectively supports academic and administrative decision-making Collaborates with colleagues in the academic and administrative areas of the University on a variety of issues, including the University Financial Model, and participates on task forces and committees, as appropriate Provides guidance to schools and academic support units on financial matters, including budget and multi-year planning Operations Oversees funds managed by the provost, ensuring the review and tracking of all financial commitments and balances and making recommendations on fund transfers Oversight of key financial processes, including ensuring that budgets and cash balances of units reporting to the provost are properly supervised and monitored, and providing guidance to those units as appropriate Oversees the preparation of quarterly forecasts and monthly actual reports to senior leadership within the office Coordinates the preparation of the annual budget for the Provost's areas and works with central offices on the coordination of priorities for the state budget Oversees additional key financial processes, including approval of monthly account reconciliations, distribution of the annual carryforward balances in the academic areas, maintaining internal controls, and distributing strategic funding to schools and other reporting units Assumes responsibility for special projects, as needed Management Supervises the EVPP's budget and finance team, composed of five positions: finance manager, budget director, senior finance generalist, and two finance associates Manages the shared financial services function for the Provost's Office, providing financial and operational support to academic units that report to the Provost Determines the optimal distribution of financial responsibilities and plans effectively for staffing to meet the needs of the Provost's Office and its units. Collaborates closely with the vice provost for administration and planning on Provost's Office financial operations, including the oversight of provost-held funds and the budget and financial affairs of the academic units that report to the Provost

Requirements

Master's degree in relevant field
At least 10 years of relevant experience, ideally in an analytical and/or higher education setting
Additional experience will be considered in lieu of degree

Nice To Haves

Significant experience with financial analysis, budget management, accounting principles, and strategic financial planning in a highly complex organization, preferably in higher education
Experience leading an engaged and committed team, respecting people, opinions, and experiences
Demonstrated ability to manage multiple complex projects, meet deadlines, and adapt to changing priorities and needs
Ability to make timely decisions in an ambiguous environment and in a collaborative manner while meeting the University's and Provost's Office objectives
Strong collaborator who develops trusted and effective relationships
Proactive and innovative thinker and problem-solver
High personal and professional integrity, with a blend of self-confidence and humility
Excellent communication skills, both written and verbal, with an ability to explain complex financial concepts in understandable terms
Proficiency with word processing and spreadsheet applications
Advanced financial systems skills, including knowledge of financial and grants accounting standards

Responsibilities

Provides leadership and strategic oversight for the EVPP's financial planning functions, including developing and analyzing operating budgets, maintaining and enhancing internal financial controls, and developing sophisticated annual and multi-year financial reporting that supports the strategic decision-making processes
Creates short- and long-term financial plans for the University's academic leadership that support the development and assessment of institutional goals
Ensures that financial reporting effectively supports academic and administrative decision-making
Collaborates with colleagues in the academic and administrative areas of the University on a variety of issues, including the University Financial Model, and participates on task forces and committees, as appropriate
Provides guidance to schools and academic support units on financial matters, including budget and multi-year planning
Oversees funds managed by the provost, ensuring the review and tracking of all financial commitments and balances and making recommendations on fund transfers
Oversight of key financial processes, including ensuring that budgets and cash balances of units reporting to the provost are properly supervised and monitored, and providing guidance to those units as appropriate
Oversees the preparation of quarterly forecasts and monthly actual reports to senior leadership within the office
Coordinates the preparation of the annual budget for the Provost's areas and works with central offices on the coordination of priorities for the state budget
Oversees additional key financial processes, including approval of monthly account reconciliations, distribution of the annual carryforward balances in the academic areas, maintaining internal controls, and distributing strategic funding to schools and other reporting units
Assumes responsibility for special projects, as needed
Supervises the EVPP's budget and finance team, composed of five positions: finance manager, budget director, senior finance generalist, and two finance associates
Manages the shared financial services function for the Provost's Office, providing financial and operational support to academic units that report to the Provost
Determines the optimal distribution of financial responsibilities and plans effectively for staffing to meet the needs of the Provost's Office and its units.
Collaborates closely with the vice provost for administration and planning on Provost's Office financial operations, including the oversight of provost-held funds and the budget and financial affairs of the academic units that report to the Provost