Associate Registrar

University of California, Irvine•Irvine, CA

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. At UCI Law, we are driven to improve our local, national, and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters. The Law School Registrar's Office provides accurate academic records and policy information to faculty, students, staff, alumni, central administration, and external constituencies. Your Role on the Team Working independently under general supervision using professional Registrar student record based concepts, applies a level of breadth and depth with student record and service delivery practices, policies, and regulations. Works independently under the general supervision of the Assistant Dean for Student Services. The Associate Registrar will be responsible for compliance with the University of California and the American Bar Association accreditation instructional requirements; ensures all incoming matriculated student records are accurate and complete; manages all aspects of exam administration from scheduling, proctoring, software configuration of exams, and scheduling any needed makeup exams; ensuring that all student disability accommodations are met for instructional and exam needs; degree auditing; and ensuring all enrollment and grade change forms are processed accurately. The expected pay range for this recruitment is $63,800- $78,000 (Annual). What It Takes to be Successful

Requirements

Thorough knowledge of policies, regulations, and practices with student records services.
Thorough knowledge of University policies, processes, and procedures, and of Federal and California laws pertaining to the privacy rights of students and access to student information.
Ability to apply thorough knowledge of policies to a variety of individual situations. Recommends procedures to ensure compliance in a diverse learning community.
Strong problem identification, critical thinking, and problem solving skills; judgment and decision-making ability. Ability to assess processes and implement improvements.
Strong organizational skills and ability to prioritize work and meet deadlines.
Strong written and verbal communication skills. Active listening skills. Customer service orientation. Interpersonal skills.
Thorough knowledge of common University-specific computer application programs and productivity software.
Working knowledge and demonstrated ability to use complex databases.
Ability to work with people from diverse cultures. Utilizes excellent constituent service skills with all interactions.
Strong ability to establish and maintain cooperative relationships with campus departments, UC campuses, and external agencies.
Thorough knowledge of particular Registrar core functions (e.g., degree requirements, special enrollment, veterans' benefits, and residency).
Thorough knowledge of advising and counseling techniques.
Bachelor's degree in related area and / or equivalent experience / training
A minimum of 5 years of experience with student records and enrollment services.
Must be able to provide proof of work authorization

Responsibilities

compliance with the University of California and the American Bar Association accreditation instructional requirements
ensures all incoming matriculated student records are accurate and complete
manages all aspects of exam administration from scheduling, proctoring, software configuration of exams, and scheduling any needed makeup exams
ensuring that all student disability accommodations are met for instructional and exam needs
degree auditing
ensuring all enrollment and grade change forms are processed accurately