Associate Registrar, Records Systems and Project Management

University of Iowa • Iowa City, IA

7d • $62,000 - $75,000 • Hybrid

About The Position

The University of Iowa Office of the Registrar is seeking to hire a 100%25 full-time Associate Registrar, Records Systems and Project Management. Join our team, and support the development of system enhancements within our student information system, MAUI. This pivotal role combines project management leadership with functional system expertise to improve the efficiency, accuracy, and user experience of student records and academic operations. As a key member of the Office of the Registrar, you will partner closely with academic and administrative units across campus to streamline processes and deliver high‑impact system solutions. If you’re energized by building efficient systems, fostering cross-campus collaboration, and ensuring a seamless experience for students, faculty, and staff, we invite you to apply.
Join the Office of the Registrar and have an opportunity to:
· Maintain systems that support MAUI Student Records processes including but not limited to Universal Workflow, Academic Calendar, MAUI Access and Security, and Dispatch.
· Support Senior Associate to design, develop, and test new system processes, collaborating with cross-functional teams to define project vision, prioritize tasks, and integrate industry best practices.
· Facilitate and conduct user acceptance testing, resolve issues, and communicate quality requirements and regulatory standards to developers.
· Collaborate with campus stakeholders to design and implement solutions using MAUI functionality and integrations.
· Supervise, mentor, and support professional development opportunities for 2-3 staff, ensuring alignment with department and organizational goals.
· And more!
For a full job description, including all duties and competencies assigned, please e-mail the contact listed below or visit: Job Opportunities (Org 02 & 35). Click here to learn more about the Office of the Provost at the University of Iowa.
About the Department: In the Office of the Registrar, our mission is to provide the University faculty, staff, students, and public with accurate academic records that support the institution’s primary focus.

Requirements

• Master’s Degree or equivalent (Bachelors Degree plus a minimum of additional 2 years of professional experience)
• A minimum of 3 years professional experience in higher education or project management
• Supervisory or team leadership experience
• Experience with project management in an information system
• Demonstrates an EXTENSIVE proficiency level in: Operation and application of computer-based academic support systems or computer software applications related to a student information system (i.e., MAUI, PeopleSoft, Banner, etc.)
• Demonstrates an EXTENSIVE proficiency level in: Ability to manage multiple projects simultaneously with competing priorities
• Demonstrates an EXTENSIVE proficiency level in: Excellent interpersonal skills with the ability to partner effectively with both technical and non-technical stakeholders
• Demonstrates an EXTENSIVE proficiency level in: Ability to listen effectively, calibrate appropriately, and identify critical paths quickly.
• Demonstrates an EXTENSIVE proficiency level in: Strong aptitude for learning new tools and technologies.

Nice To Haves

• Possesses advanced project management education and certifications (e.g. PMI Project Management Professional (PMP), Master Certificate in Project Management, PRINCE2, AIPM Certified Practicing Project Manager (CPPM), Lean, Agile, Six Sigma certification)
• Experience (preferably 2 or more years) working directly with MAUI.
• Demonstrates a WORKING proficiency level in: Knowledge of University of Iowa policies and procedures.
• Demonstrates a WORKING proficiency level in: Knowledge of regulations, familiarity with the operations of a registrar’s office.
• Demonstrates a WORKING proficiency level in: Knowledge of FERPA.

Responsibilities

• Maintain systems that support MAUI Student Records processes including but not limited to Universal Workflow, Academic Calendar, MAUI Access and Security, and Dispatch.
• Support Senior Associate to design, develop, and test new system processes, collaborating with cross-functional teams to define project vision, prioritize tasks, and integrate industry best practices.
• Facilitate and conduct user acceptance testing, resolve issues, and communicate quality requirements and regulatory standards to developers.
• Collaborate with campus stakeholders to design and implement solutions using MAUI functionality and integrations.
• Supervise, mentor, and support professional development opportunities for 2-3 staff, ensuring alignment with department and organizational goals.

Benefits

• Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies.
• Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists.
• Grow professionally with advanced training, leadership development, and tuition assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees