Associate Portfolio Coordinator/ Portfolio Support Specialist (PC)

Alakaina Family of Companies

14d

About The Position

The Alaka`ina Foundation Family of Companies (FOCs) is looking for an Associate Portfolio Coordinator/ Portfolio Support Specialist (PC) to provide support for our government customer in the National Capital Region, Washington, D.C.
DESCRIPTION OF RESPONSIBILITIES:
Compiles and maintains records of established office activities across the portfolio, performing variety of project duties and utilizing knowledge of systems or procedures, such as completing reports, providing information to customers, and employees, route incoming mail, answering correspondence, and preparing outgoing mail.
Updates and coordinates portfolio reviews for all 20 Office of the Secretary of Defense Staff monthly and coordinates all their reviews with the Director of the Space Portfolio.
Greet and assist all portfolio visitors/ monitor the access of visitors.
Date stamps incoming work and ensures documentation is completed in an expeditious manner.
Establishes and processes work based on portfolio priorities.
Examines incoming work from the Program Managers to assure that adequate, complete information and data are provided for processing documents.
Assists in the input of missing documentation.
Review, determine format, and edit material submitted to Program Managers.
Assist in the preparation of all portfolio briefing materials, as required, to include graphics and overall coordination.
Assures that documentation is maintained in an accurate manner.
Provides documentation to other installations, upon request.
Uses computer to create, copy, edit, store, retrieve, and print a variety of standardized documentation.
Makes insertions, deletions, corrections, and moves data from one place to another, as needed.
Other duties as assigned by Supervisor.

Requirements

• Bachelor’s Degree or above
• Minimum of five (5) years of experience doing:
• Complete reports
• provide information to customers and employees
• route incoming mail
• answering correspondence
• preparing outgoing mail
• Able to greet and assist visitors
• Able to monitor the access of visitors
• Compiling and maintaining records of established office activities
• Must be able to perform a variety of clerical duties
• Proven knowledge of office systems or procedures
• Able to provide portfolio support
• Must be a U.S. Citizen
• Active Secret clearance (must be able to maintain)

Responsibilities

• Compiles and maintains records of established office activities across the portfolio
• Performs variety of project duties and utilizing knowledge of systems or procedures, such as completing reports, providing information to customers, and employees, route incoming mail, answering correspondence, and preparing outgoing mail.
• Updates and coordinates portfolio reviews for all 20 Office of the Secretary of Defense Staff monthly and coordinates all their reviews with the Director of the Space Portfolio.
• Greet and assist all portfolio visitors/ monitor the access of visitors.
• Date stamps incoming work and ensures documentation is completed in an expeditious manner.
• Establishes and processes work based on portfolio priorities.
• Examines incoming work from the Program Managers to assure that adequate, complete information and data are provided for processing documents.
• Assists in the input of missing documentation.
• Review, determine format, and edit material submitted to Program Managers.
• Assist in the preparation of all portfolio briefing materials, as required, to include graphics and overall coordination.
• Assures that documentation is maintained in an accurate manner.
• Provides documentation to other installations, upon request.
• Uses computer to create, copy, edit, store, retrieve, and print a variety of standardized documentation.
• Makes insertions, deletions, corrections, and moves data from one place to another, as needed.
• Other duties as assigned by Supervisor.

Benefits

• Employees enjoy competitive salaries.
• Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees