Associate Office Manager

PJ Networks LLC•Charlottesville, VA

About The Position

PJ Networks is looking for a detail-oriented and adaptable professional to join our small IT services team as an Associate Office Manager. This role blends bookkeeping, client database management, and general administrative support—making it ideal for someone who enjoys variety and takes pride in keeping things running smoothly behind the scenes. You'll work closely with our Administrative Director and our current Office Manager, who is transitioning toward retirement. As you learn the ropes, we'll tailor responsibilities based on your strengths and interests. This is a great opportunity for someone who wants to grow with a close-knit team. About PJ Networks PJ Networks has been providing professional IT support to businesses in Central Virginia since 2005. Our clients are mainly small to medium-sized organizations with diverse environments—no two days look the same. We offer managed IT services, cloud solutions, on-site and remote support, and strategic technology consulting. We're a small, collaborative, and dedicated team that takes pride in building long-term relationships with our clients. If you like variety, enjoy being part of something bigger than just your job title, and want to work with people who genuinely care about doing good work—you'll fit right in.

Requirements

Experience with bookkeeping or accounting software (QuickBooks or similar preferred)
Strong attention to detail and organizational skills
Comfortable working with databases and learning new software systems
Excellent written and verbal communication
Ability to manage multiple priorities in a small-team environment
A proactive, problem-solving mindset
A positive attitude, good communication skills and a team mentality are absolutely required.

Nice To Haves

Experience in an IT services or professional services environment
Familiarity with ticketing/PSA systems
Previous experience supporting invoicing or client-facing administrative functions

Responsibilities

Client Database & Records: Maintain and update client records in our accounting, filing, ticketing, and quoting systems
Invoicing & Accounts Receivable: Prepare and send client invoices; follow up on past-due accounts
Bookkeeping Support: Process accounts payable, enter client payments, reconcile accounts, and assist with draft budget reports using accounting software
Quotes: Assist with drafting prospective client quotes and process signed agreements and initial client setup
Inventory & Supplies: Track office supplies and client hardware inventory; place orders as needed
Administrative Support: Assist team as needed, including providing general assistance to the CEO and support company event planning and execution