Associate for Administration

University of Arkansas System•Little Rock, AR

13d

About The Position

Since its inception, the University of Arkansas System has developed a tradition of excellence that includes the state’s 1871 flagship, land-grant research university; Arkansas’s premier institution for medical education, treatment and research; a major metropolitan university; an 1890 land-grant university; two regional universities serving southern and western Arkansas; five community colleges; two schools of law; a presidential school; a residential math and science high school; a 100 percent-online university and divisions of agriculture, archeology and criminal justice. The individual entities of the UA System maintain cooperative strength as well as diverse offerings that exhibit unmatched economic and social impact to the state. The UA System provides communities in Arkansas with access to academic and professional opportunities, develops intellectual growth and cultural awareness in its students and provides knowledge and research skills to an ever-changing society. The system enrolls more than 60,000 students, employs over 17,000 employees, and has a total budget of over $2 billion. An intrinsic part of the texture and fabric of Arkansas, the UA System is a driving force in the state’s economic, educational and cultural advancement.

Requirements

Bachelors’ degree in business administration, communication, or a related field
At least three years’ experience in a support position for a senior-level administrator
Computer proficiency with the Microsoft Office Suite, and the ability to adapt to new software and systems quickly
Excellent written and verbal communication skills
Ability to organize and prioritize multiple tasks, and handle multiple projects
High attention to detail
Ability to use independent judgment, troubleshoot issues, and adapt to shifting demands
Ability to work independently, as well as collaboratively with senior system office and campus leadership
Ability to handle sensitive information and records with discretion

Nice To Haves

Previous experience in a support role within an institution of higher education
Experience with the Workday platform

Responsibilities

Serve as backup for the Assistant to the President
Maintain the President’s schedule, and provide monthly updates of events that may be of interest to the Board of Trustees in consultation with the Assistant to the President
Prepare and draft correspondence for the President, as requested; organize and distribute cards, thank you notes, and similar notes as directed by the President
Distribute new policies and amendments to existing policies to campus personnel and the cabinet upon approval of the Board or President, and in consultation with the Senior Director of Policy and Public Affairs
Review expenses of the President’s office; ensure President’s office expenditures are within budget, reconcile monthly expenditures, and process for payment in Workday
Process travel arrangements/reimbursements for the President’s office
Maintain office supplies inventory by regularly assessing inventory levels for supplies needed for the President’s office
Work collaboratively with and assist cabinet members with issues requiring the attention of the President, and for specific issues as directed by the President
Review police authority requests, prepare approval letters for the President’s signature, and maintain a record of all such approvals, and terminations, as appropriate
Distribute tickets for athletic and other campus events in consultation with the Assistant to the President
Maintain and distribute a record of delegation orders, as approved by the President and the Vice President for Legal Affairs and General Counsel, pursuant to board policy
Prepare tenure approval letters following the annual report to the Board, and for new faculty hires upon recommendation from the campus and approval by the President after review by the Vice President for Academic Affairs
Other duties as assigned