Associate Director for Academic, Arts and Administration

The University of Texas at Austin•Austin, TX

10d

About The Position

The University of Texas at Austin is seeking to fill the Associate Director for Academic, Arts and Administration Project Group within the Planning, Design and Construction Department. Reporting to the Director for Project Management, the Associate Director will will lead three client-focused teams responsible for design and construction management services for higher education projects for all UT Austin campuses. Group is comprised of 19 project managers, having responsibility for both major and minor capital projects. Associate Director can expect to have responsibility for 200-300 projects valued at $400-600 million. Currently, the University of Texas at Austin has capital projects in excess of $5 billion in planning, design and construction. The Associate Director will work closely with University leadership, campus business units, and others to support an integrated approach to design and construction that ensures excellence within specific functional areas and across the institution. Position must promote and maintain positive client relationships within the Academic, Arts and Administrative Colleges, Schools and Units across campus to ensure successful execution of capital projects. Incumbent must engage in proactive coordination and collaboration between departments responsible for planning, real estate management, sustainability, utilities and energy management, facilities maintenance, and operations. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards Relocations incentive available. Purpose Provide leadership, strategy, oversight and operational management of a client-focused group of project managers and other professionals executing a large program of design and construction projects for higher education clients for all UT Austin campuses.

Requirements

Bachelor's degree in architecture, engineering, construction management, or a closely related field
Five to seven years progressive experience managing projects and staff in a medium to large size organization
Exceptional skills in leadership, supervision, and management, including the ability to coach, mentor, engage, and support staff in creating a positive and inclusive workplace
Knowledge of institutional leadership, project management methods, organizational models and contemporary practices related to the delivery of design and construction services
Excellent organizational skills with an ability to manage multiple simultaneous activities in a complex environment
Ability to manage change and work effectively in a changing environment
Strong communication skills and a demonstrated ability to effectively communicate in all directions within the organization
Relevant education and experience may be substituted as appropriate.
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Nice To Haves

Professionally licensed Architect or Engineer in the State of Texas or able to obtain a Texas professional license with six months of employment
Master's degree in architecture, engineering, construction management, business, or a closely related field
10 or more years of experience in a management position in a medium to large size organization
Professional certifications such as AIA, LEED AP, PMP, APPA CEFP, or similar

Responsibilities

Lead team of project management professionals providing design and construction management services for higher education projects for all UT Austin campuses.
Mentor, guide and direct personnel to achieve maximum success in meeting clients' needs.
Conduct recruitment, selection, orientation, training, coaching and evaluation of project management staff.
Provide regular executive-level communications with Director, PDC Leadership and clients for project activities, from schematic design through construction.
Serve alongside PM to represent the PDC organization to client during project design and construction phases.
Provide engaging client leadership through relationship building and understanding clients' business and needs.
Lead team to work effectively to meet clients' identified business goals and outcomes.
Assign team members to fit client expectations and required outcomes.
Use key performance indicators to measure and improve performance.
Provide regular updates to PDC Leadership on project performance, in terms of cost, scope and schedule.
Monitor project budgets and schedules to ensure compliance with approved budget and project goals.
Monitor and manage detailed budget formats to track expenditures in collaboration with other Financial and Administrative Services units.
Review and approve project expenditures for consultant services, service contracts, construction pay applications, and Owner - provided technical services within authority limits.
Monitor and evaluate performance of all assigned Project Managers (PM) alongside the Team Leads (TL).
Provide knowledge, skills and expertise for assigned project type.
Serve as a subject matter expert for project management within PDC.
With oversight from the Director, continuously review organization structure, work processes and work procedures and adjust as needed to provide the most efficient and effective service delivery.
Plan, organize and direct staff activities to provide excellent customer service and meet client and UT mission and vision.
Develop best practices to deliver the highest value to our clients.
Develop, monitor and coordinate division resource planning in support of institution capital planning needs.
Complete special projects.
Serve on committees as assigned by the Director.
Prioritize and allocate resources to ensure delivery of key initiatives, and maintain flexibility to maximize resource utilization against ongoing changing needs of clients.
Ensure compliance with Board of Regents Rules and Regulations, State statutes, Federal regulations and laws on all projects under management by PDC.
Ensure that operations are efficient and cost effective, that assets are safeguarded, and that financial information is reliable.
Other related functions as assigned.