Associate Director, HRIS & Operations

Shionogi•Florham Park, NJ

18d•$155,000 - $185,000•Hybrid

About The Position

Overview The Associate Director HRIS and Operations will provide functional and technical expertise along with leadership to drive, maintain and optimize our HR Systems and Operations. This role will work closely and collaboratively with key stakeholders (HR Business Partners, HR Total Rewards, Finance & Accounting, Payroll, IT, Legal, Compliance, global HR, etc.) to identify opportunities for automation and reduction of manual processes. This is a hands-on role that will improve HR processes with the use of technology while maintaining compliance with all policies and procedures and federal and state regulations. Responsibilities Responsibilities Act as a key driver of Shionogi Inc.’s overall HR Technology and data strategy, managing interdependencies and reviewing the existing HR technology landscape on an ongoing basis to deliver on the current and future needs of the organization Oversee day-to-day maintenance, administration, enhancements, and communication related to HRIS (UKG Pro), performance management system (emPerform), iCIMS recruiting, LinkedIn Analytics, and any other current or future HR systems (Workday). Manage releases/upgrades, develop project plans to leverage new features, and serve as primary subject matter expert for optimizing system design, configuration, and integration Provide both a technical and business lens on HR vendor selection and management to maximize our return on investment in HR systems . Identify opportunities for automation and reduction of manual processes and partner with teams across the organization Maintain and update data across all HR managed systems for reporting and data tracking purposes Responsible for maintaining monthly HR dashboard and supporting metrics including recruitment, headcount, etc Where relevant, create new and update existing HR policies and procedures and oversee their implementation while ensuring the integrity of internal HR data and compliance with labor laws and regulations Work in partnership with Shionogi Inc.’s IT Team to ensure our HRIS integration with IT systems where applicable and leveraging enterprise-wide technology solutions where appropriate Lead implementation of any future HR system upgrades, changes, or additions Address data and reporting needs from various stakeholders with a focus on data quality and data governance within the organization Keep current on both the HR Technology industry, artificial intelligence trends and best practices in service of continuous improvement of processes and systems Special Projects, other duties and responsibilities as assigned. Supervisory | Decision-Making Authority This position has no direct supervisory responsibilities but may serve as a coach and mentor for other positions in the department.

Requirements

Bachelor’s degree from four-year college or university, or equivalent combination of experience and education.
Minimum of 5 years’ experience in the strategy, implementation, governance, and administration of a variety of human capital management systems/HR Technology
UKG Pro, Workday or similar system experience
Experience developing reports and managing reporting needs for internal and external audience
Experience managing an HRIS function
Demonstrated strengths in collaboration and influencing skills and ability to anticipate challenges and opportunities
Ability to listen and engage with empathy, communicate clearly, and present successfully to a variety of audiences
Ability to travel via automobile and/or airplane.
Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ and be onsite 2-3 days/week.

Nice To Haves

UKG Pro People Analytics (BI) and PowerBI experience
Experience working in a biopharmaceutical company
Experience leading teams through the full lifecycle of a project or workstream including, Business Analysis, Functional Specification, System Configuration, Design, Testing
Experience leading teams through requirements gathering workshops or facilitating meetings

Responsibilities

Act as a key driver of Shionogi Inc.’s overall HR Technology and data strategy, managing interdependencies and reviewing the existing HR technology landscape on an ongoing basis to deliver on the current and future needs of the organization
Oversee day-to-day maintenance, administration, enhancements, and communication related to HRIS (UKG Pro), performance management system (emPerform), iCIMS recruiting, LinkedIn Analytics, and any other current or future HR systems (Workday).
Manage releases/upgrades, develop project plans to leverage new features, and serve as primary subject matter expert for optimizing system design, configuration, and integration
Provide both a technical and business lens on HR vendor selection and management to maximize our return on investment in HR systems
Identify opportunities for automation and reduction of manual processes and partner with teams across the organization
Maintain and update data across all HR managed systems for reporting and data tracking purposes
Responsible for maintaining monthly HR dashboard and supporting metrics including recruitment, headcount, etc
Where relevant, create new and update existing HR policies and procedures and oversee their implementation while ensuring the integrity of internal HR data and compliance with labor laws and regulations
Work in partnership with Shionogi Inc.’s IT Team to ensure our HRIS integration with IT systems where applicable and leveraging enterprise-wide technology solutions where appropriate
Lead implementation of any future HR system upgrades, changes, or additions
Address data and reporting needs from various stakeholders with a focus on data quality and data governance within the organization
Keep current on both the HR Technology industry, artificial intelligence trends and best practices in service of continuous improvement of processes and systems
Special Projects, other duties and responsibilities as assigned.