Associate Director, Housing Facilities - Search Firm

California State University System • Long Beach, CA

56d

About The Position

Under the general supervision of the HRL Director of Housing Facilities who gives broad guidelines for projects, the Associate Director, Housing Facilities, independently determines schedules, work assignments, safety program, and scope of projects. The incumbent manages the Housing and Residential Life facility operations including maintenance. The incumbent must have significant understanding of Trades and MEP systems to the level that they can pose solutions to issues as they arise. In conjunction with the Director, the incumbent plans, staffs, directs, controls, and manages daily operations including construction, routine, preventative, and alteration projects, facility improvements, and assists with maintaining the infrastructures of the HRL facilities. The Associate Director oversees most facilities projects, establishes and maintains a preventative maintenance program, emergency repair services, and building refurbishment. Provides general supervision of a multi-skilled facilities (journeys, facilities mechanics, trades, & workers, et. al.) and custodial staff in the absence of the Director, Housing Facilities. Assists with preparation and management of facilities budget.

Requirements

• Minimum of 5 years Facilities Management experience required.
• Equivalent to a bachelor's degree in a related field required.
• Experience leading Trades and MEPs with enough understanding to provide solutions to MEP issues.
• The ideal candidate will possess strong leadership and supervisory skills, with the ability to effectively manage a diverse, unionized workforce in a housing and residential life environment.
• They should demonstrate expertise in overseeing construction, repair, and custodial projects, including planning, budgeting, and quality control.
• A solid understanding of building maintenance, custodial operations, and safety codes (including ADA and fire regulations) is essential.
• The candidate should be adept at reading blueprints, interpreting technical documents, and using various tools and software, including Microsoft Office and resident management systems like StarRez.
• In addition to technical proficiency, the candidate must exhibit excellent organizational, communication, and problem-solving skills.
• They should be capable of handling multiple projects simultaneously, maintaining composure under pressure, and navigating complex situations with professionalism and tact.
• Strong written and verbal communication abilities are key, along with a demonstrated capacity to build cooperative relationships across a diverse community.
• The ability to consistently manage time, monitor budgets, and respond effectively to emergencies or crises is critical to success in this role.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

• Master's degree preferred.
• Minimum of 5 years Housing, Student Services, or other related university experience strongly preferred.

Responsibilities

• Managerial and Administrative Operations - Lead personnel to develop short/long term goals and establish priorities. Assist in developing, analyzing and submitting proposals designed to meet immediate objectives, and attain long term goals. Develop and or review technical reports pertaining to customer needs, projects requests, staffing needs, building maintenance, and identifying obstacles to management's goals and objectives.
• Project Management - Manage assigned routine maintenance, trouble calls, and emergency repairs for various structural components in the HRL facilities, including mechanical, electrical, plumbing (MEP) systems, and custodial services. Assist with leading long-range planning efforts, scheduling and coordination process for renovation projects, construction projects and preventative maintenance programs for major and minor capital programs to include budget recommendations.
• Human Resources - Manage staffing including recruiting, interviewing, selecting, training, evaluating, and disciplinary actions of personnel in coordination with Division of Student Affairs (DSA) HR. Prioritize work projects, and establish methods that maximize utilization of human resources to improve overall operations of HRL Facilities.
• Communication & Customer Relations - Frequently and or on a regularly scheduled basis, communicate with Housing and Residential Life representatives to establish close working relationships to share mutual goals and objectives, to resolve any potential conflicts, mitigate issues, or decrease duplication of effort.
• Budget Management - Monitor project costs and overruns by utilizing various departmental databases/computer systems and other budget reports.

Benefits

• This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees