Associate Director - Accounts Payable

Midland College Portal•Midland, TX

About The Position

The Associate Director of Accounts Payable is responsible for managing and overseeing all functions of the College’s accounts payable operations, ensuring timely and accurate payments, compliance with federal and state regulations, and adherence to College policies and procedures. This position plays a key role in maintaining strong vendor relationships, supporting internal departments, supervising accounts payable staff, and improving financial processes and internal controls Essential Functions Manage all Accounts Payable operations, including vendor invoices, employee reimbursements, P-cards, travel, and recurring payments Ensure timely and accurate disbursements in compliance with state, federal, IRS , grant, and College policies and procedures Maintain strong internal controls and ensure audit readiness Supervise AP staff, including hiring, training, work assignment, performance evaluation, and professional development Review and approve invoices, vendor setups, and payment batches Oversee 1099- MISC / NEC reporting and year-end close processes relating to AP Serve as the primary resource for AP policies, procedures, and training for campus departments Work collaboratively with Purchasing, Accounting, Grants, Payroll, and other campus offices Resolve invoice discrepancies, payment errors, and vendor issues. Serve as the primary liaison between vendors and end users to resolve problems with products and services Maintain vendor files and ensure proper documentation and record retention Monitor and reconcile AP accounts, aging, and accruals Support accounting with the annual financial audit and respond to auditor requests Assist with procedural updates and internal process improvements Perform other duties as assigned Physical Demands Must be able to lift or move up to 25 pounds Must be able to sit or stand for long periods of time Use of manual dexterity Repetitive use of a keyboard at a workstation Travel for training, meetings, and events both in and out of town may be required The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus

Requirements

Bachelor’s degree in Accounting, Business, Finance, or related field; equivalent combination of education and experience may be considered
Minimum of one year of experience in accounts payable or accounting
Strong knowledge of accounts payable processes, internal controls, and accounts payable compliance requirements
Excellent computer skills, including Word, Excel, and financial software
Strong written and verbal communication skills
High attention to detail and accuracy
Ability to manage deadlines in a fast-paced environment
Ability to supervise and mentor staff

Nice To Haves

Experience in higher education, governmental, or nonprofit accounting
Four years of progressively responsible experience in accounts payable or accounting
Experience and knowledge of relevant Texas Education Code, local, state, and federal laws and regulations
Previous supervisory experience
Experience with procurement card programs
Experience with Jenzabar or other higher education ERP systems

Responsibilities

Manage all Accounts Payable operations, including vendor invoices, employee reimbursements, P-cards, travel, and recurring payments
Ensure timely and accurate disbursements in compliance with state, federal, IRS , grant, and College policies and procedures
Maintain strong internal controls and ensure audit readiness
Supervise AP staff, including hiring, training, work assignment, performance evaluation, and professional development
Review and approve invoices, vendor setups, and payment batches
Oversee 1099- MISC / NEC reporting and year-end close processes relating to AP
Serve as the primary resource for AP policies, procedures, and training for campus departments
Work collaboratively with Purchasing, Accounting, Grants, Payroll, and other campus offices
Resolve invoice discrepancies, payment errors, and vendor issues.
Serve as the primary liaison between vendors and end users to resolve problems with products and services
Maintain vendor files and ensure proper documentation and record retention
Monitor and reconcile AP accounts, aging, and accruals
Support accounting with the annual financial audit and respond to auditor requests
Assist with procedural updates and internal process improvements
Perform other duties as assigned