Associate Contracts Administrator

Sanmina SCI•Huntsville, AL

47d•Onsite

About The Position

The Administrative - Associate Contracts Administrator provides essential administrative support to the Contracts team in the preparation, analysis, and management of various contractual and business documents. This role is crucial for ensuring the contracts team maintains compliance, data accuracy, and timely execution of agreements and related documentation.

Requirements

Education: Requires a high school diploma or its equivalent.
Exceptional attention to detail and a high level of accuracy.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Ability to work independently and as part of a team.
Strong problem-solving skills and a proactive approach to issue resolution.
ITAR Facility: Must be a U.S. citizen.

Responsibilities

Contract and Document Administration
Document Routing and Tracking: Manage the entire internal and external routing process for contracts, amendments, and legal documents to ensure timely review and signature by authorized parties.
File Management: Serve as the custodian of contract records; accurately maintain and update the electronic and physical filing systems for executed agreements, correspondence, and supporting documentation.
Template Preparation: Utilize established templates to generate non-complex contract documents, such as Bailment Agreements.
Compliance Forms: Prepare, collect, and organize necessary compliance paperwork, including representation and certification forms, for submission to the customer.
Proposals: Preparation and submission of proposals by gathering required documentation and ensuring all contractual requirements are met.
Compliance and Audit Support
Document Integrity: Review all contract files before final archiving to ensure they are complete, signed, and include all required attachments and approvals.
Audit Assistance: Assist in preparing for internal and external audits by compiling and retrieving specific contract data, files, and transaction histories as requested.
Status Reporting: Generate periodic reports on the status of active and expiring contracts, renewal timelines, and approval bottlenecks to assist the Contracts team with workload planning.
Team Coordination and Communication
Stakeholder Coordination: Act as a key administrative liaison between the Contracts Team and internal departments (e.g., Program Management, Finance) to collect required data and relay status updates.
Inquiry Triage: Manage the team's shared inquiry inbox and intake tool, directing complex contractual questions to the appropriate analyst or manager while providing accurate, basic status updates.
Administrative Support: Provide general administrative support to the contracts leadership, including scheduling meetings, managing calendars, and organizing team materials.