Associate Bursar

University of Arkansas System•North Little Rock, AR

23d•$50,000

About The Position

The Associate Bursar will manage various work activities of the Bursar Office to ensure compliance with GAAP, federal and state laws and regulations, and institutional policies and procedures. The position will assist the Bursar in the management of cash assets, general revenue reimbursement requests, cash appropriations, collateral pledges, and other Bursar Office activities. The Associate Bursar, in conjunction with the Bursar and Controller, is responsible for the recording, analyzing, and maintenance of all accounts receivable records of the institution.

Requirements

Degree in a related field
Two years’ experience in finance, accounting, or closely related field.
Related experience may be substituted for education
One year in a supervisory/leadership role

Responsibilities

Manage operations related to accounts receivables payment operations (to include student receivables, catering, business and industry training, facility rentals, employee receivables, etc.), collection process, delinquent account management, and write-offs.
Provide supervision and guidance to all Bursar staff to alleviate elevated situations while still providing excellent service and enforcing University policy and ensuring that students, parents, and others coming to the department are assisted in a professional, service-oriented manner.
Develop, implement, and maintain policies and procedures related to student accounting and collections to enhance efficiency and control. Ensure policies are communicated effectively to students and staff.
Ensure compliance with institutional policies, state and federal regulations, and industry best practices. Stay updated on changes in regulations affecting student accounting and collections.
Review and discuss student accounts by applying Family Educational Rights and Privacy Act (FERPA) regulations. Meet with parents and students in person, telephone and/or email, to discuss all aspects of the account, including specific charges, financial aid applied to account, credits adjustments, calculations of amount due and advising of payment options.
Advise Bursar on all processing, outreach, technology, and communications for billing and collections. Lead student facing communications inclusive of direct texting and call campaigns.
Perform regular AR analyses and ad-hoc reports to make data driven recommendations to the Bursar.
Work closely with other departments, such as admissions, registrar, and financial aid, to support overall institutional objectives.
Prepare monthly cash analysis for loan payments and accounting entries for all student loan programs based on activity from outside third-party loan servicer/billing agency.
Manage the accounts receivable and collection process for all accounts receivable including developing and overseeing due diligence processes, overseeing collection, liaising with loan service provider, resolving disputes, reviewing and approving placements with external recovery or collection agencies.
Oversee coordination with the Financial Aid Office, posting of third-party payments to student accounts and reconciliation of student account cash receipt records with Financial Aid.
Ensures all cash controls are followed by Bursar employees.
Prepare reconciliations and reports of the Bursar/Cashier’s Office records to ensure complete and accurate accounting records of billings, receipts, and outstanding receivables.
Attend trainings, seminars, conferences and other meetings to remain knowledgeable of legislation/regulations affecting the collection of accounts receivables and privacy in higher education.
Assist in the documentation of policy and procedures for the department.
Assist the Bursar and Associate Vice Chancellor with ongoing financial analysis and other duties and projects as needed.