Associate Administrative Assistant

PepsiCo • Smyrna, TN

44d

About The Position

PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including 22 brands that generate more than $1 billion each in estimated annual retail sales. Guiding PepsiCo is our vision to be the Global Leader in Convenient Foods and Beverages by Winning with Purpose. "Winning with Purpose" reflects our ambition to win sustainably in the marketplace and embed purpose into all aspects of the business.  For more information, visit www.pepsico.com. PepsiCo continues to be at the forefront as the category's share leader and growth driver. We're excited to see what we can accomplish with your skills, ideas, and perspectives. Are you in?

Requirements

• Three years of Administrative Assistant experience
• Excellent computer skills including Word, Powerpoint, and Excel
• Outstanding organizational skills (time management and follow-up)
• Advanced written and verbal communication skills
• Ability to compile and analyze data, pull reports from various systems with strong attention to detail and accuracy.
• Possess a positive attitude and friendly disposition.
• Be comfortable working within a fast-paced and highly entrepreneurial organization.
• Must be able to use downtime effectively by contributing and assisting with the heavy workload of other departments and/or team members.
• Demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism.
• Proven ability to work in a team environment and independently.
• Customer-service orientation

Responsibilities

• Greet and direct visitors and walk-in customers.
• Answer phones and direct to appropriate department
• Order uniforms for new employees and maintain supply of uniforms for current employees.
• Monitors the respond and recover portal and respond to customer inquiries by daily deadline.
• Administer office supplies while monitoring location budget.
• Maintain override code distribution.
• Review and allocate P-card charges to designated GLs.
• Pay bills accurately and within planned budget according to period calendar.
• Maintain process for sorting, packaging, and storing invoices and other documents.
• General office functions such as faxing, filing, and distribution of mail.
• Backfill duties of other administrators when needed.
• Support Unit General Manager as needed with reporting, scheduling, and completing expense reports.
• Work with complex and confidential documents or reports
• Typing of letters, memos, and flyers
• Create customer invoices using handheld computer to include employee drink sale tickets.
• Manage phone inventory for location.
• Administer employee drink sale process including reconciliation to monies collected.
• Administer donated product process.
• Adhere to all global control standards.
• Other administrative, receptionist, and customer support responsibilities as assigned to include coverage for peers.

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Beverage and Tobacco Product Manufacturing
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees