Associate Administrative Assistant

Omega Technical Services•Aiken, SC

2d•$75,000 - $85,000

About The Position

Omega Technical Services is seeking a highly motivated Administrative Professional - Associate Administrative Assistant to support ongoing operations in Aiken, SC. This position plays a vital role in advancing critical mission objectives within a highly regulated and technically demanding environment. As a trusted partner to government agencies and national laboratories, Omega Technical Services supports some of the nation's most complex and high-impact programs. Through these strategic collaborations, Omega contributes directly to the strength, security, and sustainability of the U.S. Nuclear Security Enterprise.

Requirements

A high school diploma and 5-7 years practical experience in a business or administrative area
Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area.
BS degree and no experience Specific training may be required for operations or administrative policies.
Candidate must be a U.S. Citizen.
Satisfactory results of a pre-employment screening, which includes a drug and breath alcohol test, along with a Motor Vehicle Record check.
Candidate must be able to obtain and maintain a DOE Security Clearance.

Nice To Haves

Possession of an active DOE/DoD clearance within the past two (2) years is preferred.
Previous DOE/NNSA work experience.
Working knowledge of a variety of administrative and staff support services to an organizational unit.
Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing and accomplishing work.
Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite).
Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight.
Coordinate activities in support of safety, health, financial, departmental and overall operations of the site.
Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities and operations.
Ability to cross train on the various jobs and databases of more responsibility.
Ability to handle multiple priorities while meeting deadlines.
Computer skills to include Microsoft Office, Excel, PowerPoint.
Oral and written communication skills and strong problem solving, analysis and interpersonal skills.
Ability to work with different levels of management to achieve desired results.

Responsibilities

Provides a variety of administrative and staff support services to an organizational unit.
May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc.
Administers programs, projects, and/or processes specific to the operating unit served.
May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.
Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: Gathers information, prepares special reports and presentations, maintains records, and projects future trends.
Provides input and assistance on organizational and company policies and administrative procedures.
Coordinates activities in support of safety, health, financial, and overall operations of the Site.
Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions.
Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures.
Reviews and answers correspondence.
May compile, store, and retrieve management data, using computer.
Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations.
May be responsible for specific activities related, but not limited, to the following: Training requirements and logistics
Time and attendance records
Terminations, new hires, transfers
Operating reports and statistical records of performance data
Purchase requisition review
Work request coordination
Field property administration
Material and/or waste inventory and tracking
Data collection for budget development
Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and followup reporting for abnormal events (SIRIM)
Conducting financial and operational audits
Assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting
Preparation of reports
May provide functional and operational guidance to administrative and clerical staff as required.