Assistant to the Vice Provost

University of Oklahoma • Norman, OK

3d

About The Position

Essential Duties:
Support
Provides direct support to the Vice Provost for Academic Effectiveness.
Handles high pressure and sensitive matters and projects for the Office of the Provost as necessary.
Acts as a liaison between the Office of the Provost, and the colleges/departments on assigned areas, including academic program review, assessment, accreditation, IT, and special projects.
Performs various duties as needed to successfully fulfill the function of the position
Administration
Performs day-to-day administration and coordination of department responsibilities, including scheduling meetings, drafting documents, answering phones, organizing workshops, and other office tasks.
Assists in the selection and/or training of assigned staff, and provides guidance on workflow and procedural compliance.
Projects/Programs
Prepares and maintains statistical and operational reports.
Assists with tracking, submitting, and processing academic reports and documents to the Oklahoma State Regents for Higher Education for the Norman Campus.

Requirements

• Bachelor's Degree, AND: 36 months project management and supervisory experience over staff or programs.
• Equivalency/Substitution: Will accept 48 months relevant experience in lieu of the Bachelor's degree, in addition to the 36 months of relevant experience, for a total of 84 months related experience.
• Experience in drafting, updating, and interpreting policy.
• Advanced computer skills with broad knowledge of business software.
• Proficient in Microsoft Office and Excel.
• Detail-oriented for accuracy of data and information.
• General math or finance skills.
• Familiarity with campus and University hiring processing.
• Experience implementing and managing large, ongoing projects or programs.
• Demonstrated ability to successfully manage multiple projects and deadlines.
• Highly Organized.

Nice To Haves

• Knowledge of general University financial policies
• Familiarity with campus and University hiring processes.

Responsibilities

• Provides direct support to the Vice Provost for Academic Effectiveness.
• Handles high pressure and sensitive matters and projects for the Office of the Provost as necessary.
• Acts as a liaison between the Office of the Provost, and the colleges/departments on assigned areas, including academic program review, assessment, accreditation, IT, and special projects.
• Performs various duties as needed to successfully fulfill the function of the position
• Performs day-to-day administration and coordination of department responsibilities, including scheduling meetings, drafting documents, answering phones, organizing workshops, and other office tasks.
• Assists in the selection and/or training of assigned staff, and provides guidance on workflow and procedural compliance.
• Prepares and maintains statistical and operational reports.
• Assists with tracking, submitting, and processing academic reports and documents to the Oklahoma State Regents for Higher Education for the Norman Campus.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees