Assistant to the Office of the Registrar

Institute of Healthcare Professions LLC•Boynton Beach, FL

44m

About The Position

The Assistant to the Office of the Registrar supports the daily operations of the Registrar's Office by accurately entering, maintaining, and verifying student academic records in the institution's student information system (SIS). This position plays a critical role in ensuring data integrity, regulatory compliance, and efficient service delivery to students, faculty, and academic departments. The ideal candidate is detail-oriented, organized, and committed to maintaining the confidentiality and accuracy of sensitive academic records.

Requirements

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Minimum of one (1) year of data entry, administrative support, or records management experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general database or records software.
Strong keyboarding skills with demonstrated accuracy and attention to detail.
Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.
Effective written and verbal communication skills.
Knowledge of or ability to learn FERPA regulations and institutional records management policies.

Nice To Haves

Prior experience in a college or university registrar's office or academic records environment.
Familiarity with student information systems.
Experience handling confidential student records and sensitive personal information.
Bilingual or multilingual skills are a plus.

Responsibilities

Enter, update, and verify student enrollment, registration, grades, transfer credits, and degree audit data into the student information system (e.g., CoreCampus).
Process forms and requests related to add/drop, withdrawals, incomplete grades, course substitutions, and academic record corrections.
Review and audit incoming data for accuracy, completeness, and compliance with institutional policies and federal regulations (FERPA).
Process transfer credits and pending transfer credits in CoreCampus.
Support registrars in uploading documentation to CoreCampus.
Maintain and organize physical and electronic student record files, ensuring proper retention schedules are followed.
Respond to routine inquiries from students, faculty, and staff regarding registration, transcripts, enrollment verifications, and related matters.
Generate and distribute reports, enrollment confirmations, and official academic documents as needed.
Support peak-period operations including registration, graduation certification, and end-of-term grade processing.
Perform other duties as assigned by the Senior Registrar or Registrar