Assistant to Head of Operations - Ahwatukee

Arizona Department of Education•Scottsdale, AZ

66d•Onsite

About The Position

BASIS Ahwatukee is seeking qualified candidates for an Assistant to the Head of Operations! POSITION SUMMARY The Assistant to Head of Operations is responsible for assisting the Head of Operations in the day to day operations of the school. Responsible for vendor selection and management, assists with purchasing and accounting, and helps facilitate technology management. Serves as a point of contact for school operations. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Assist the Head of Operations with creating a strategic plan for non-academic programs, and helps lead its execution Help manage extracurricular programs for staffing and facility needs Improve operational systems, processes, and policies Maintain documentation of policies and procedures Monitor and execute training and documentation of operation compliance with BASIS.ed operational mandates Assist in the coordination of all operational needs and processes Support the Head of Operations in the coordination of payroll with central office and school based finance team Help oversee the physical operation of the school including security and IT Oversee the maintenance of the school inventory of hardware and software Research, evaluate, purchase and manage school services including building maintenance, housekeeping and school grounds Manage the purchases of all supplies including textbooks and school operating supplies Arrange bids and develop specifications for all outside contractual work Work with the Head of Operations in ensuring the safety of personnel and students in their use of the facilities including the scheduling and management of required drills (fire, lockdown, etc.) Maintain accurate and complete records of all school assets Other duties as assigned

Requirements

Organized- Ability to develop and maintain order while documenting, filing and coordinating tasks
Detail Oriented - Ability to pay attention to the minute details of a project or task
Conflict Resolution - Ability to deescalate high emotion situations. Find common ground between conflicting viewpoints
Communication- Effectively convey information both verbally and in writing. Communicate in a manner that is clear, complete and concise
Accountable: Ability to take responsibility for own work, establish trust, and be receptive to feedback
Judgment - The ability to formulate a sound decision using the available information
Cooperative - Seek out and engage in group participation to complete or improve work. Work effectively with others in a positive and productive manner
Relatable- Build genuine relationships. Be respectful and inclusive in decision making; work well with others regardless of level, background or opinions; maintain positive and professional relationships
Efficient- Prioritize and execute day to day responsibilities to best respond to business demands. Maximize productivity and minimize wasted time
Bachelor's Degree from a regionally accredited college or university in Business Administration, Finance or similar degree.
Valid Identity Verified Prints (IVP) Fingerprint Clearance Card.
Microsoft Office, Share Point

Nice To Haves

Financial experience
Facilities management experience
Experience with Human Resources related functions

Responsibilities

Assist the Head of Operations with creating a strategic plan for non-academic programs, and helps lead its execution
Help manage extracurricular programs for staffing and facility needs
Improve operational systems, processes, and policies
Maintain documentation of policies and procedures
Monitor and execute training and documentation of operation compliance with BASIS.ed operational mandates
Assist in the coordination of all operational needs and processes
Support the Head of Operations in the coordination of payroll with central office and school based finance team
Help oversee the physical operation of the school including security and IT
Oversee the maintenance of the school inventory of hardware and software
Research, evaluate, purchase and manage school services including building maintenance, housekeeping and school grounds
Manage the purchases of all supplies including textbooks and school operating supplies
Arrange bids and develop specifications for all outside contractual work
Work with the Head of Operations in ensuring the safety of personnel and students in their use of the facilities including the scheduling and management of required drills (fire, lockdown, etc.)
Maintain accurate and complete records of all school assets
Other duties as assigned