Assistant Shelter Manager

Friends of Switchpoint Inc•Tooele, UT

7d•$18 - $23

About The Position

The Switchpoint Assistant Shelter Manager works closely with Shelter Manager to ensure Switchpoint’s mission, vision, motto and guiding principles are modeled. Along with Shelter Manager they are responsible for smooth shelter operations by assisting with day-to-day operations including staff management/coverage/training, client management, the Triage Approach, managing volunteers and donations.

Requirements

BA Degree preferred; AA Degree required or equivalent work experience.
Previous experience working with homeless families in a shelter environment is highly preferred.
Knowledge of domestic violence, mental health, and substance abuse issues
Exhibits a positive and compassionate attitude, sensitivity, and the ability to work well with others in a close residential setting.
Model positive behavior, appropriate boundaries, and the ability to use sound judgment during times of crisis.
Excellent interpersonal, written, and verbal skills
Ability to wear multiple hats within a small nonprofit organization.
Proficient in MS Office Suite and Google Docs
Possesses valid Utah State Driver’s License
Commitment to serving homeless families and to the mission, vision, and guiding principles of Switchpoint.

Responsibilities

Reports to Shelter Manager with clear communication relating to shelter operations. Participate in team meetings and assist with bringing consistency and unity among shelter teams.
Provide staff supervision and training as assigned using effective communication with immediate staff and Case Managers with daily challenges; ensure the triage approach is operating efficiently; ensure Shelter Support staff are doing their jobs in keeping the facility clean and safe and documenting all activities in the daily logs.
Maintains security of shelter residents by closely monitoring the facility and by following shelter procedures; monitoring logbook; ensuring the entrance of the shelters is staffed properly and walking through the facility checking resident rooms, bathrooms, kitchen area and outside on a routine basis.
Collaborate with the Case Management team and monitor progress of all residents at shelters in accordance with the Resident Handbook; this includes ensuring that all residents are adhering to all shelter rules and doing their chores on time; confronting behaviors and writing disciplinary action forms per Shelter Rules/Policy as needed.
Processing and handling resident warnings/violations as directed by resident’s Case Management team.
Supervise and promotes safe and healthy environment for shelter residents and staff. Provide crisis intervention as needed; de-escalating situations and quickly resolving conflicts between residents; being sensitive to recognizing symptoms of those who have severe mental health disorders and mental breakdowns.
Update and maintain the Shelter Resident room list; oversee the compliance of shelter residents completing daily chores for AM and PM and taking appropriate action as needed.
Assist Volunteer Manager and Kitchen Manager in the oversight of the shelter kitchen, working with the Support Staff and Volunteers to make sure resident meals are prepared on time and in compliance with the Utah State Department of Health regulations; and ensuring the kitchen area is properly managed and the freezers, refrigerator, pantry and workspaces are clean and orderly.
Assist in managing the shelter office and prepares general correspondence, answering telephones, operating copier and office machines, sorting mail and other general office work as necessary.
Maintain a safe and clean shelter environment for guests (including keeping offices, reception areas, kitchen, etc. clean and uncluttered)
Assist n maintaining shelter licensing requirements – including associated staff training and licensing general provisions.
Assist in maintaining shelter information boards and ensuring sign-up sheets and postings for events are up to date in the shelter intake area.
Understand and implement Switchpoint’ s mission, vision and guiding principles and adhere to the Staff Code of Conduct and policies and procedures.
Ensure all responsibilities are carried out and enforce shelter rules, policies, and procedures of Switchpoint
Maintain a calm demeanor, model positive behavior, and professional boundaries
Supervise the day-to-day operations and upkeep of the shelter inside and out.
Conduct scheduled and random room checks and monthly safety checks of rooms.
Conduct telephone screenings with potential residents and maintain professionalism and courtesy with all individuals even when the shelter is full.
Communicate regularly with all other staff members to ensure consistency and quality of service.
Other duties as assigned.
Report critical incident(s) immediately to Regional Director and CM Supervisor.
Collects data necessary to meet funding requirements and statistical reports.