Assistant Registrar for Scheduling

UO HR Website•Eugene, OR

7d•$65,000 - $75,000

About The Position

The Assistant Registrar for Academic Scheduling will oversee the areas of course section scheduling, classroom scheduling, and academic scheduling protocols. This position will supervise two staff members tasked with helping to facilitate the creation of each term’s class schedule, the accuracy of which is integral to student academic planning and success. The Assistant Registrar will be responsible for the configuration of schedule-building software (CLSS), as well as classroom scheduling software (EMS), as it relates to academic scheduling. This position will facilitate the creation of the term schedule and the classroom assignment process, including large classroom assignments and classroom optimization. Communication and collaboration across campus are fundamental to the work of this position, as is the ability to be a creative problem solver. This position will create, manage, and update procedures for academic scheduling. The incumbent will build, run, and analyze reports to optimize the schedule building process and the classroom scheduling process, including forecasting classroom utilization needs. The Assistant Registrar for Academic Scheduling reports to the Associate Registrar for Scheduling, Curriculum, and Catalog.

Requirements

Bachelor’s degree or equivalent experience.
Two years’ work experience in a higher education setting.
Supervisory experience, including hiring, training, planning, assigning, and reviewing work.
Experience with large systems software and databases.
Experience preparing and presenting reports.
Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
Organizational, problem-solving, project management, and time management skills.
Ability to manage difficult situations in a calm, constructive, and appropriate manner.
Ability to communicate with and work effectively with individuals from diverse backgrounds and cultures.

Nice To Haves

Experience building and running reports in an integrated software environment.
Experience with CLSS (CourseLeaf Section Scheduler) or similar academic schedule building software program.
Experience with EMS or similar classroom assignment/management software.
Experience with Ellucian Banner or other enterprise student information systems.
Experience with data reporting systems such as Cognos.

Responsibilities

Oversee the areas of course section scheduling, classroom scheduling, and academic scheduling protocols.
Supervise two staff members tasked with helping to facilitate the creation of each term’s class schedule
Responsible for the configuration of schedule-building software (CLSS), as well as classroom scheduling software (EMS), as it relates to academic scheduling.
Facilitate the creation of the term schedule and the classroom assignment process, including large classroom assignments and classroom optimization.
Create, manage, and update procedures for academic scheduling.
Build, run, and analyze reports to optimize the schedule building process and the classroom scheduling process, including forecasting classroom utilization needs.