Assistant Registrar for Faculty Services and Course Scheduling - Office of University Registrar - UTK

University of Tennessee • Knoxville, TN

23h • Hybrid

About The Position

The Office of University Registrar at the University of Tennessee, Knoxville (UTK) invites applications and nominations for our Assistant Registrar for Faculty Services and Course Scheduling position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education, fostering a diverse and inclusive academic environment, and improving the recruitment and graduation of our students. The University of Tennessee, Knoxville, has been ranked by Forbes as one of America’s best large employers, as recognized on the 2025 list. The minimum starting salary for this position is $59,332 . Final compensation will be determined based on the candidate’s qualifications and experience. This is an on-campus position with some hybrid/remote work schedule flexibility. Reporting to the Associate Registrar for Faculty Services and Course Scheduling, the Assistant Registrar provides leadership for the planning, governance, and execution of the University’s course scheduling, classroom assignment, and exam scheduling functions. This position serves as a key partner to colleges, departments, and central campus stakeholders to ensure the integrity, accuracy, and timely publication of the academic schedule in the student information system (SIS) and related scheduling platforms. The Assistant Registrar leads process improvement initiatives, establishes and maintains operational standards and documentation, and supports institutional compliance with academic policy and records requirements as they relate to the schedule of classes. In addition, the position supports faculty services initiatives through data stewardship, reporting, and cross-functional coordination.

Requirements

• Bachelor's degree
• Two (2) or more years working in higher education administration
• High level of competency and skills utilizing Microsoft Office and Microsoft 365, scheduling applications, interactive forms, and other similar administrative and/or higher education platforms
• Ability to work with high degree of accuracy
• Strong analytic and critical thinking skills
• Strong oral and written communication skills
• Ability to prioritize projects, particularly within a multi-tasking and deadline-driven environment
• Ability to maintain a high level of discretion
• Ability to interpret complex policies and regulations
• Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

• Master's degree
• Two (2) or more years working in a university registrar office
• Knowledge of NCAA Bylaw 14 and Academic Progress Rate/Graduation Success Rate reporting
• Knowledge of Tennessee state law impacting residency determinations / regulations
• Experience with Banner by Ellucian or similar Student Information system
• Knowledge of best practices related to FERPA and student privacy
• Knowledge of the UTK undergraduate curriculum
• Ability to organize and analyze information using University and third-party reporting tools

Responsibilities

• Provides leadership for the planning, governance, and execution of the University’s course scheduling, classroom assignment, and exam scheduling functions.
• Serves as a key partner to colleges, departments, and central campus stakeholders to ensure the integrity, accuracy, and timely publication of the academic schedule in the student information system (SIS) and related scheduling platforms.
• Leads process improvement initiatives, establishes and maintains operational standards and documentation, and supports institutional compliance with academic policy and records requirements as they relate to the schedule of classes.
• Supports faculty services initiatives through data stewardship, reporting, and cross-functional coordination.

Benefits

• Generous paid leave , accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
• Flexible work arrangements, offering a hybrid schedule to most team members
• Education benefits for employees and their dependents at UT System campuses
• Retirement and deferred compensation plans, including 401(k), 403(b), etc.
• Comprehensive medical, dental, and vision insurance plans
• Employee discounts to attractions, services, and goods

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level