Registrar Services Coordinator I (Scheduling and Curriculum)

University of Florida • Gainesville, FL

5d

About The Position

The University of Florida is looking for a Coordinator I to support academic
scheduling, curriculum management, and classroom and exam coordination within
the Office of the University Registrar. In this role, you will assist with event
and course scheduling, maintain critical academic data, support registration and
curriculum processes, and help ensure accurate, timely publication of the
Schedule of Courses.

Requirements

• Bachelor's degree; or an equivalent combination of education and experience.

Nice To Haves

• Strong interpersonal skills with the ability to build effective working relationships
• Clear, professional written and verbal communication skills
• Ability to interpret and apply academic policies, procedures, and regulations
• Excellent organizational skills with the ability to manage priorities and meet deadlines
• Proven ability to work independently, exercise sound judgment, and adapt to changing needs
• Demonstrated discretion and commitment to confidentiality
• Proficiency with Microsoft Office and comfort learning new systems and technologies

Responsibilities

• Review and process section change and update requests.
• Prepare scheduling files for future academic terms.
• Assist with during-term and final exam scheduling processes.
• Support development and maintenance of the Schedule of Courses.
• Coordinate with colleges and departments to ensure system access and deadline compliance.
• Manage and process non-academic classroom space requests using designated scheduling software.
• Collaborate with technical staff to run system scheduling processes.
• Respond to departmental questions related to scheduling activities.
• Add, update, and delete curriculum records within enterprise systems.
• Maintain the curriculum inventory file authorizing instruction for approved courses.
• Review course edit lists throughout the course development cycle.
• Work with departments to resolve curriculum and course data errors.
• Collect and analyze data related to classroom and facility utilization.
• Support institutional research, statistical requests, and enrollment-related reporting.
• Provide input and support for website content related to academic data.
• Provide accurate and timely service to faculty, staff, and students via email, phone, and other channels.
• Respond to inquiries related to scheduling, curriculum, and registration processes.
• Supervise student assistants assigned to the area, including daily task assignments, time approval, training, and performance evaluation and feedback.
• Cross-train to support multiple areas of the Registrar’s Office during peak periods.
• Assist with reports, projects, correspondence, and other related duties as assigned.

Benefits

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees