Assistant Property Manager

Vestar Properties Inc•Phoenix, AZ

About The Position

Who We Are: Vestar is a nationally recognized leader in the acquisition, management, leasing, and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader. Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops, and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points. Summary/Objective: The position of the Assistant Property manager is primarily to assist their assigned Property Manager with all facets of the operation of the property. The Assistant Property Manager’s level of involvement will be determined by the Property Manager to whom each assistant is assigned. Specific responsibilities performed may vary according to the Property Manager’s direction.

Requirements

Extremely detail oriented and organized
Able to take direction and work with minimal oversight
Enthusiastically dedicated to the fact that all of their efforts are in one-way or another productive of benefits
Understanding of the fact that in order to be effective they must devote their attention to a continuing flow of major and minor situations
Adaptability to frustration from details, even though these troublesome decisions may be assigned to others within the division
Possessed with a clean concept of essential accounting procedures, and although they may not be personally involved in the day-to-day processes, creates the framework and evaluates the results
Able to maintain office records and files, which are available for ready reference
Adaptable to change or improvements that will enhance the economy, efficiency and productiveness of every aspect of management performance
Self-disciplined to the point that they are unruffled by annoyances or disappointments which they accept as integral parts of their professional activities
Cheerful toward the owner/partners, employees, tenants and all others who come in contact with them in the conduct of business
Pleasantly uncompromising when it comes to matters of established policy
Diplomatic and their lines of communication are always open
Prompt to respond to all inquiries and makes certain their organization is always available to handle emergencies
Integrity, honest and capable
An innovator and creator, uses their unique talents and skills to insure maximum income
4-year College Degree Preferred
2-4 years’ Retail/Commercial Property Management Experience
Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Vestar.

Responsibilities

Performing periodic site inspections
Assist Property Manager in collection of delinquent rent and other charges. It is expected that the Property manager will “undertake” any negotiations with severely delinquent tenants
Research and preparation of default letters
Common area maintenance reconciliation preparation. This will be done in conjunction with the property accountant and reviewed by the Property manager prior to sending
Coding of vendor invoices
Tenant account reconciliation’s and account adjustments
Initial preparation of certain components of monthly reports
Preparing draft lease abstracts for the Property Manager review
Assist Property manager in the preparation and collection of estoppel certificates
Prepare What’s Happening” notices for projects
Maintain updated service contracts for all properties
Maintain updated certificate of insurance information for tenants and contractors
Maintain updated records of real estate licenses
Maintain updated tenant and contractor lists
Track and implement rental increases with assistance from accounting and Property manager
Assist Property manager in collection of gross sales information.
Handle and track all work orders for their properties.