ASSISTANT PROPERTY MANAGER

Princeton Acquisition LLC•Lansing, MI

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About The Position

Job Summary: The Assistant Property Manager is co responsible for all day-to-day property operations and overseeing and enhancing the value of the property. The Property Manager maintains property rentals by advertising and filling vacancies; negotiating and enforcing leases; maintaining and securing premises. Helps Report to: Area Director/Supervisor Help Supervise: all on-site employees Assisting With Financial: Demonstrate ability to understand financial goals, operate asset in owners’ best interest in accordance with Policies & Procedures Manual. Maintain accurate records of all community transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.). Helps prepare annual budgets and income projections in a timely and accurate manner. Assists in ensuring that all rents and late fees/check charges are collected, posted, and deposited in a timely manner. Helps ensure that all rents and late fees/check charges are collected, posted, and deposited in a timely manner. Helps generate necessary legal action, documents, and process in accordance with State and Company guidelines. Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations, and certificates of insurance. Ensure invoices are submitted for payment, helps handle petty cash and all funds. Leasing: Ensure property is rented to fullest capacity. Utilize marketing strategies to secure prospective residents. Confirm that techniques are effective in obtaining closing. Helping gather information about market competition in the area and file. Represent the company in a professional manner at all the times. Administrative: Ensure current resident files are properly maintained. Ensure all administrative paperwork is accurate, complete, and submitted on a timely basis. Resident Retention: Address resident concerns and requests on timely basis to ensure resident satisfaction with management. Develop and/or implement resident retention programs (i.e., resident functions, special promotions, monthly newsletters, etc.). Ensure distribution of all company or property-issued notices (i.e., bad weather, emergency, etc.). Consistently implement policies of the community. Personnel Management: Consistently use successful techniques and company directives to screen, hire, orient and train new personnel. Ensure efficiency of staff through ongoing training, instruction, counseling, and leadership. Plan weekly/daily office staff schedules and assignments. Coordinate maintenance schedule and assignments with Maintenance Supervisor. Administer action plans consistently, and on a timely basis with performance problems. Document appropriately, communicate situation supervisor, Human Resources Director, and terminate properly when necessary. Provide support to staff to encourage teamwork and lead as an example in creating a harmonious environment. Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, time sheets, change of status forms, etc.). Essential Job Functions: Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions, and initiate appropriate course of action. Effectively convey ideas, images, and goals to a diverse group of personalities. Must possess a positive attitude. Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite including Word, Excel, and Outlook as well as community software applications. Participate in training to comply with new or existing laws. Be able to work evenings and weekends. Present self in a neat, clean, and professional manner always throughout the workday and/or whenever present at the community. Comply with expectations as demonstrated in our employee rules.

Requirements

Position requires a minimum of 2 years on-site as a Leasing Consultant and/or Assistant Community Manager; will consider 3 years supervisory experience in a customer service-related business preferred.
Achieve Fair Housing certifications prior to interaction with prospects or residents.
Knowledge of OSHA laws and regulations.
Strong customer service skills with the ability to interact professionally with residents, prospects, and team members.
Excellent organizational and multitasking abilities to handle various responsibilities effectively.
Proficiency in property management software and MS Office (Word, Excel, Outlook).
Strong communication skills, both written and verbal.

Responsibilities

co responsible for all day-to-day property operations
overseeing and enhancing the value of the property
maintaining property rentals by advertising and filling vacancies
negotiating and enforcing leases
maintaining and securing premises
Maintain accurate records of all community transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.).
Helps prepare annual budgets and income projections in a timely and accurate manner.
Assists in ensuring that all rents and late fees/check charges are collected, posted, and deposited in a timely manner.
Helps ensure that all rents and late fees/check charges are collected, posted, and deposited in a timely manner.
Helps generate necessary legal action, documents, and process in accordance with State and Company guidelines.
Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations, and certificates of insurance.
Ensure invoices are submitted for payment, helps handle petty cash and all funds.
Ensure property is rented to fullest capacity.
Utilize marketing strategies to secure prospective residents.
Confirm that techniques are effective in obtaining closing.
Helping gather information about market competition in the area and file.
Represent the company in a professional manner at all the times.
Ensure current resident files are properly maintained.
Ensure all administrative paperwork is accurate, complete, and submitted on a timely basis.
Address resident concerns and requests on timely basis to ensure resident satisfaction with management.
Develop and/or implement resident retention programs (i.e., resident functions, special promotions, monthly newsletters, etc.).
Ensure distribution of all company or property-issued notices (i.e., bad weather, emergency, etc.).
Consistently implement policies of the community.
Consistently use successful techniques and company directives to screen, hire, orient and train new personnel.
Ensure efficiency of staff through ongoing training, instruction, counseling, and leadership.
Plan weekly/daily office staff schedules and assignments.
Coordinate maintenance schedule and assignments with Maintenance Supervisor.
Administer action plans consistently, and on a timely basis with performance problems. Document appropriately, communicate situation supervisor, Human Resources Director, and terminate properly when necessary.
Provide support to staff to encourage teamwork and lead as an example in creating a harmonious environment.
Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, time sheets, change of status forms, etc.).
Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions, and initiate appropriate course of action.
Effectively convey ideas, images, and goals to a diverse group of personalities.
Must possess a positive attitude.
Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite including Word, Excel, and Outlook as well as community software applications.
Participate in training to comply with new or existing laws.
Be able to work evenings and weekends.
Present self in a neat, clean, and professional manner always throughout the workday and/or whenever present at the community.
Comply with expectations as demonstrated in our employee rules.