Assistant Property Manager
About The Position
Come join the Pinellas County Housing Team! If you value integrity, learning, innovation and accountability, then PCHA is the place for you! The chosen candidate will assist the Property Manager with duties related to property management and ensuring compliance with all applicable HUD regulations and Authority policies. This position receives administrative direction from the Property Manager. The employee in this position must be capable of acting on behalf of the Property Manager in his/her absence. ESSENTIAL DUTIES The statements contained below reflect general details as necessary to describe the principal functions of the job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload. An essential function is a duty or responsibility that is critical or a unique component of the job and is required to be performed with or without reasonable accommodations.
Requirements
- Associate’s degree from an accredited college or university with major course work in a related field. Bachelor’s Degree desired; A combination of experience and training would likely provide the required knowledge and abilities to qualify.
- Two (2) years of experience in real estate, property management or management of facilities involving public contact. Experience with HUD programs desired.
- Florida Class “E” driver’s license and be insurable by PCHAs liability and fleet insurance carrier.
- Knowledge of: Maintenance operations related to residential housing.
- Pertinent Federal, State and Local laws, codes and regulations.
- Ability to: Interpret and apply Federal, State and Local policies, laws and regulations.
- Operate office equipment including computers and supporting word processing and spreadsheet applications.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Responsibilities
- Perform supervisory, administrative, and management functions involved in property operations in the absence of the Property Manager.
- Assist, confer with, and advise new residents on lease requirements and responsibilities.
- Conduct applicant background checks and recommends acceptance or rejection of applicants.
- Interviews prospective residents, shows available apartment units to applicants, and explains the operation of the dwelling equipment.
- Lease vacant units to approved applicants.
- Conducts eligibility of the initial examination and the re-examination, recertification for the tenants’ income and family composition as applicable.
- Manages and maintains a waiting list of prospective residents.
- Maintains and monitors lease and accounting records, accounts receivable/delinquency records and eviction notifications. Collects rents and other monies due from residents; posts collections to resident account cards, prepares and makes bank deposits, prepares financial reports and reviews same to assure accuracy and completeness prior to submission.
- Prepares and monitors daily, weekly, and monthly vacancies and delinquencies reports.
- Coordinates follow-up and initiation of work orders and requests for maintenance work.
- Monitors contractors rendering services on the property.
- Inspects all apartments and grounds for maintenance and repair requirements to insure that maintenance personnel and residents are maintaining units and grounds in a decent, safe, and sanitary manner and directs resident and maintenance supervisor in remedying any noted deficiencies.
- Responds to emergencies during working and non-working hours.
- Receives, prepares, reviews, prioritizes, and assigns maintenance and repair requests and work order schedules. Conducts periodic quality assurance inspections to assure the satisfactory completion of work orders.
- Conducts and maintains perpetual and annual inventories of supplies and equipment and reviews requisitions for the purchase of supplies and equipment to assure compliance with Housing Authority purchasing policies and procedures.
- Prepares rent roll controls on all move-ins, move-outs, rent changes, etc.
- Counsels tenants delinquent in rent payments and takes appropriate action.
- Investigates written and/or verbal tenant complaints and resolves them when possible; refers others to Property Manager.
- Prepares monthly, quarterly, and annual HUD reports as applicable and assigned.
- Refers tenants having social problems to appropriate organizations.
- Establishes and maintains a good rapport with the public, fellow employees, residents, and other housing authorities; and promulgates and maintains Housing Authority policies, rules and applicable HUD regulations.
- Attends and participates in resident association meetings.
- Assists in the preparation of the annual budget for the property; prepares daily statement of operations; reviews and approves payroll timecards; reviews and monitors all property reports for compliance with operating standards; assures accuracy and timeliness of all reports submitted to the Property Manager and/or his/her supervisor.
- Approves petty cash expenditures and submits report on same.
- Reads and computes utility meters and submits reading to supervisor for billing to residents.
- Works with various governmental agencies, housing authorities, and the public as appropriate.
- Perform related duties and responsibilities as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
