Assistant Program Manager
About The Position
The Assistant Program Manager provides coordination, tracking, and execution support across AAL program activities, ensuring tasks, deliverables, and operational processes are organized, documented, and executed. Responsibilities Program Execution & Task Coordination • Operational Support: Assist in developing, implementing, and coordinating project activities and schedules. • Reporting & Data Management: Maintain and analyze data systems (e.g., HMIS, databases), prepare reports, and ensure data quality. • Support planning and execution of projects for the Program Manager Schedule & Deliverable Management • Maintain integrated schedules, task trackers, and deliverable logs • Monitor suspense dates and coordinate with the Program Manger • Serve as the POC and maintain communications with steakholders. Reporting & Briefing Support • Develop and maintain reports, briefings, and program summaries for leadership and stakeholders • Ensure information is accurate, synchronized, and suitable for decision-making Process Documentation & Standardization • Document workflows, procedures, and operational processes • Translate informal practices into structured, repeatable processes • Maintain program documentation repositories Knowledge Management & Information Control • Maintain organized knowledge repositories supporting program execution • Ensure proper handling of sensitive information, including PII compliance • Support continuity and institutional knowledge retention Action Tracking & Issue Management • Track action items, decisions, and dependencies across stakeholders • Support issue identification and documentation • Assist with preparation of mitigation plans and status updates Operational & Event Support (As Required) • Provide coordination and administrative support for operational activities and events • Assist with logistics, scheduling, and execution support to ensure smooth delivery Performance Expectations (STD/AQL Alignment) Aligned to PWS 5.2.9 performance framework: • Program deliverables tracked and reported with ≥95% accuracy and timeliness • Integrated schedules and trackers maintained and current (Pass/Fail) • Reports and briefings delivered on time with complete and synchronized information • Process documentation maintained and updated as required • Knowledge management compliant with PII and organizational standards • Performance is evaluated on coordination effectiveness + accuracy + timeliness + visibility to Government Work Environment / Execution Context • Primary place of performance is Austin, TX. Current operations are being conducted remotely with COR approval; however, candidates must be prepared to work onsite at AAL offices in Austin, TX as mission requirements dictate. • High-tempo, multi-task environment requiring constant coordination and prioritization Security / Compliance Requirements • Comply with OPSEC, PII, and Army data protection requirements • Complete required training • Ensure all reporting and documentation is free of unauthorized sensitive information • Properly identify contractor status in all communications and deliverables Performs other related duties as assigned.
Requirements
- Active Secret clearance required.
- Bachelor’s degree in business, management, or related field (or equivalent experience)
- 3–7+ years of experience in program support, operations, or project coordination
- Strong skills in: Schedule and task tracking tools (e.g., MS Project, Excel, Jira-equivalent)
- Briefing development (PowerPoint)
- Documentation and process mapping
- Ability to manage multiple concurrent priorities with minimal oversight
- Strong communication and stakeholder coordination skills
Nice To Haves
- Experience supporting Government or DoD programs preferred
Responsibilities
- Operational Support: Assist in developing, implementing, and coordinating project activities and schedules.
- Reporting & Data Management: Maintain and analyze data systems (e.g., HMIS, databases), prepare reports, and ensure data quality.
- Support planning and execution of projects for the Program Manager
- Maintain integrated schedules, task trackers, and deliverable logs
- Monitor suspense dates and coordinate with the Program Manger
- Serve as the POC and maintain communications with steakholders.
- Develop and maintain reports, briefings, and program summaries for leadership and stakeholders
- Ensure information is accurate, synchronized, and suitable for decision-making
- Document workflows, procedures, and operational processes
- Translate informal practices into structured, repeatable processes
- Maintain program documentation repositories
- Maintain organized knowledge repositories supporting program execution
- Ensure proper handling of sensitive information, including PII compliance
- Support continuity and institutional knowledge retention
- Track action items, decisions, and dependencies across stakeholders
- Support issue identification and documentation
- Assist with preparation of mitigation plans and status updates
- Provide coordination and administrative support for operational activities and events
- Assist with logistics, scheduling, and execution support to ensure smooth delivery
Benefits
- Eligible full-time employees receive a comprehensive benefits package, including medical, dental, vision, life and disability coverage, retirement savings with company match, paid time off, voluntary supplemental benefits, and access to an employee assistance program.
- The package also includes educational assistance, with tuition reimbursement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
