Assistant Program Director, CAMBA SONYC - MS 246

Camba•Brooklyn, NY

1d•Onsite

About The Position

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. Program Overview COMPASS/SONYC After-School Programs are funded by the New York City Department of Youth and Community Development (DYCD) and other funders, to serve approximately 2,150 children and youth in grades K-8. Children at elementary and middle schools participate in program activities (such as homework help, conflict resolution, academic enrichment, recreation and creative arts programming) during after school hours and thirteen school holidays. Position: Assistant Program Director The person filling this position is expected, under close supervision, to interact with participants, their families, the community-at-large, and school administrative personnel to monitor attendance and participation in program activities; including the following: Ensure the safety and security of each program participant by following all CAMBA after-school protocols and procedures including but not limited to procedures and protocols regarding safety, supervision, accident and incident reporting. Mange the after-school program in the Director’s absence. Manage the after-school office daily during after-school program hours. Monitor, collect, and compile daily and monthly attendance records of targeted participants. Input all client attendance data into database(s) on a daily basis. Keep accurate records on absenteeism and success resulting from counseling and referrals. Follow up and report to parent(s) participants' attendance via telephone calls, mailings, and home visits on a daily, weekly, and monthly basis. Order, receive, and maintain office supplies. Maintain participant’s files. Coordinate Parent workshops regarding CAMBA’s workshops and services. Maintain daily logs for all activities. Retrieve messages from general voicemail and forwards to appropriate personnel. Answer incoming telephone calls and forward calls to appropriate personnel or department. Take or deliver messages or transfers calls to voicemail when appropriate personnel are unavailable. Answer questions about organization and provides callers with address, directions, and other information. Welcome onsite visitors, determines nature of business, and announce visitors to appropriate personnel. Monitor visitor access and issues passes when required. Receive, sort, and route mail, and maintains and routes publications. Prepare MTA travel vouchers. Create and print attendance sheets, memos, parent notifications, correspondence, reports, program marketing materials, and other documents when necessary. Perform other clerical duties as needed, such as filing, photocopying, and collating. May encourage parents to become active participants in the Parent's Association and to attend school-based parent workshops. May advise parents on the importance of child(ren)'s regular school attendance during individual parent conferences. May act as liaison with agency and school administration and teaching staff, and may attend School Leadership Team and Building Response Team meetings. May work with school administrative staff to identify students to be served by the program. May perform computer data entry/verification functions. Tasks may be modified, expanded and/or assigned over a period of time.

Requirements

High school diploma or G.E.D.
Two years direct experience working with children ages 5 to 13 years old.
Ability to adapt to the culture and environment of a public school.
Must be available to work during the After School program’s hours of operation, Monday thru Friday for 3 hours directly after day school dismissal.
Must be available to work 13 DOE Holiday Program Days.
Must obtain and maintain the following clearances throughout the duration of employment: Dept. of Health and Dept. of Education fingerprint clearance; Staff Exclusion List (SEL) clearance, State Central Registry (SCR) clearance, and submit a medical form with a negative TB test.
Ability to adapt to the culture and environment of a public school.

Nice To Haves

At least one year in a supervisory capacity.
Bi-lingual English and Spanish/Haitian Creole/Mandarin/Urdu/or Russian.

Responsibilities

Ensure the safety and security of each program participant by following all CAMBA after-school protocols and procedures including but not limited to procedures and protocols regarding safety, supervision, accident and incident reporting.
Mange the after-school program in the Director’s absence.
Manage the after-school office daily during after-school program hours.
Monitor, collect, and compile daily and monthly attendance records of targeted participants.
Input all client attendance data into database(s) on a daily basis.
Keep accurate records on absenteeism and success resulting from counseling and referrals.
Follow up and report to parent(s) participants' attendance via telephone calls, mailings, and home visits on a daily, weekly, and monthly basis.
Order, receive, and maintain office supplies.
Maintain participant’s files.
Coordinate Parent workshops regarding CAMBA’s workshops and services.
Maintain daily logs for all activities.
Retrieve messages from general voicemail and forwards to appropriate personnel.
Answer incoming telephone calls and forward calls to appropriate personnel or department.
Take or deliver messages or transfers calls to voicemail when appropriate personnel are unavailable.
Answer questions about organization and provides callers with address, directions, and other information.
Welcome onsite visitors, determines nature of business, and announce visitors to appropriate personnel.
Monitor visitor access and issues passes when required.
Receive, sort, and route mail, and maintains and routes publications.
Prepare MTA travel vouchers.
Create and print attendance sheets, memos, parent notifications, correspondence, reports, program marketing materials, and other documents when necessary.
Perform other clerical duties as needed, such as filing, photocopying, and collating.
May encourage parents to become active participants in the Parent's Association and to attend school-based parent workshops.
May advise parents on the importance of child(ren)'s regular school attendance during individual parent conferences.
May act as liaison with agency and school administration and teaching staff, and may attend School Leadership Team and Building Response Team meetings.
May work with school administrative staff to identify students to be served by the program.
May perform computer data entry/verification functions.

Benefits

CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

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