Assistant, Peer-to-Peer Fundraising

Dana-Farber Cancer Institute•Brookline, MA

29d•$27•Remote

About The Position

The Jimmy Fund Peer-to-Peer Fundraising team seeks a proactive, detail-oriented Assistant. The Assistant plays a major role in supporting event logistics for the Jimmy Fund Walk, Dana-Farber Marathon Challenge, Falmouth Road Race and the Boston Half. The position also provides administrative support for day-to-day team operations, ensuring seamless coordination of meetings, gift processing, vendor payments, budget reconciliation and website functionality. This position reports to the Associate Director, Peer-to-Peer Fundraising and collaborates with members of the team to ensure all goals and KPIs are achieved. Internal title: Assistant, Jimmy Fund This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont. APPLICATION REQUIREMENTS: Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Requirements

High school diploma or equivalency required. Associate's/Bachelor's degree preferred.
Strong written and oral communication skills.
Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.
Basic experience analyzing, interpreting and reporting on data to inform programmatic decisions.
Excellent attention to detail skills.
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.
Excellent ability to organize, prioritize and follow-through.
Ability to apply independently a wide variety of policies/procedures where specified guidelines may not exist.

Responsibilities

Maintain inventory of event supplies & merchandise
Work with fulfillment house on inventory management and distribution as applicable
Oversee supply lists and packing for large events including the Jimmy Fund Walk and Dana-Farber Marathon Challenge
Assume major responsibilities and/or a leadership role involving set-up and logistics for Peer-to-Peer fundraising and stewardship events
Respond to participant calls and emails through the Jimmy Fund Walk phone line & inbox
Assist with registration of Walk participants
Develop an advanced knowledge of Luminate Online, ClearView (CRM), VolunteerLocal and Sharepoint software systems
Participate in Jimmy Fund Walk website build and testing; monitor ongoing performance of site and Facebook Fundraisers
Liaison to IS team, reporting and tracking website issues and requests
Support team's event budgets by processing all vendor invoices, creating and tracking purchase orders, and reconciling team expenses
Act as primary team contact for handling Jimmy Fund mail and processing gifts and acknowledgements
Create, produce, and distribute reports in Excel to track fundraising and participation progress
Collaborate with colleagues across the Jimmy Fund to identify best practices and areas for innovation and growth
May work on special assignments and projects as needed.