Assistant Operations Manager

Fujifilm•Edison, NJ

1d•$80,000•Hybrid

About The Position

The Assistant Operations Manager supports the Operations Manager in the day-to-day execution of operational activities within the Optical Devices organization. This role is designed to provide operational continuity, cross-functional coordination, and hands-on execution across inventory, logistics, systems, and process support. The position does not have direct reports but acts as a key operational partner and backup to the Operations Manager.

Requirements

Strong organizational, prioritization, and follow-through skills
Working knowledge of operations, inventory, or logistics workflows
Ability to operate independently and manage multiple priorities
Strong cross-functional communication and collaboration skills
High attention to detail and data accuracy
Comfortable working in evolving or fast-paced operational environments
Proficiency with ERP and business systems (e.g., SAP, Salesforce, Cheqroom)
Problem-solving mindset with continuous improvement orientation
Bachelor’s degree preferred (Operations, Business, Supply Chain, or related field)or equivalent combination of education and relevant work experience
4–6+ years of relevant operational or administrative experience
Advanced system proficiency may substitute for formal education requirements

Nice To Haves

Experience in operations, service operations, logistics, or supply chain environments
Prior experience supporting managers or senior leaders in an operational role
Exposure to audit-driven, regulated, or compliance-sensitive environments
Experience working cross-functionally with Sales and Finance teams

Responsibilities

Assist the Operations Manager in coordinating and supporting day-to-day operational activities across the Optical Devices organization.
Execute and follow up on deliveries, customer requests, internal operational priorities, and order fulfillment activities.
Provide operational coverage and continuity in the absence of the Operations Manager.
Act as a coordination point between Operations, Sales, Finance, Service, and other internal teams to ensure efficient workflow and issue resolution.
Support customer service activities, including order inquiries, operational support requests, and follow-up on service or logistics matters.
Assist with order entry, review, and completion of purchase orders for both resale and non-stock items.
Support the processing of domestic purchasing orders and coordinate with internal stakeholders to ensure timely order fulfillment and accurate documentation.
Assist with documentation, tracking, and reporting of operational activities.
Support issue resolution, escalation management, and operational follow-through on cross-functional matters.
Maintain accuracy and integrity of inventory, asset, and system records.
Support inventory cycle counts, audits, adjustments, and product disposition activities, including write-offs and destruction processes.
Assist with parts requests and inventory support for both Sales and Service teams.
Support asset tracking, loan agreements, and availability confirmation for operational equipment.
Manage and coordinate demo and loaner equipment for trade shows, internal needs, and customer use.
Create and maintain material, asset, and batch records within SAP, Cheqroom, and other asset management systems.
Support order processing workflows and maintain accurate system records related to purchasing and inventory transactions.
Assist with export shipping documentation and ensure compliance with required shipping and logistics procedures.
Support invoice processing, audit documentation, and compliance-related operational activities.