Assistant, Office Services

Norton Rose Fulbright•Los Angeles, CA

8d•$55,000 - $65,000•Onsite

About The Position

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients. Our Los Angeles, California office is seeking an Office Services Assistant to deliver office support services to internal and external clients. This position requires a dependable candidate who is a self-starter with the ability to provide a high-level of customer service. This position requires strong communication and interpersonal skills, and will be expected to interact with lawyers, staff and guests of the firm. The role will require presence in the Los Angeles office Monday through Friday. Regular work hours for this position are 8:30 AM – 5:00 PM.

Requirements

Minimum of one-year relevant experience preferred
High school degree or equivalent required
Proficient computer skills required
Customer service driven individual with excellent verbal communication, interpersonal skills and positive attitude
Attention to detail and the ability to work in a fast-paced environment while maintaining a calm demeanor
A high regard for confidentiality is essential
Employees are entitled to compensation commensurate with skill and experience.

Responsibilities

Coordinate intake, retrieval, transfer and destruction of records stored both onsite and in off-site storage facilities in accordance with Firm policy and procedures
Sort, process and deliver incoming and outgoing mail, distribute and pick-up internal mail, and deliver internal packages
Operate multi-functional copiers to complete larger-scale duplicating, scanning and printing
Monitor and respond to phone, email and other requests for general office needs
Assist with office moves, equipment delivery, box moves and new hire set-ups
Prepare Conference Center facility by performing tasks including conference room setup/breakdown as required (tables, chairs, AV equipment, beverages, food, snacks, etc.), and light household cleaning after events
Maintain cleanliness and inventory of conference rooms, cafe, coffee bars, visitor offices and other common areas
Coordinate and oversee vendor deliveries
Monitor supply rooms to ensure inventory items are stocked, neat and orderly
Some physical requirements (lifting up to 40 pounds, pushing carts, floor runs, etc.)
Perform additional duties as assigned by supervisor or requested by internal clients including preparing space for firm events and special projects

Benefits

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family.
Benefit packages include access to three medical plans, dental, vision, life, and disability insurance.
Employees can also access pre-tax benefits such as health savings and flexible spending accounts.
Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible.
Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm.
The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren).
Employees are also entitled to 11 Firm holidays.

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