Assistant, New Business

White & Case LLP•Tampa, FL

12d

About The Position

Our team is responsible for ensuring the Firm adheres to all regulatory and legal requirements while maintaining high standards of ethical conduct. Our team plays a crucial role in managing legal and commercial risk and ensuring that new client engagements are in line with the Firm’s strategic goals and regulatory requirements. A key aspect of our role includes conducting thorough conflict-of-interest checks to identify and address any potential conflicts before opening new matters and running anti-money laundering and reputational risk checks before onboarding new clients. We provide guidance on risk assessment, compliance with legal standards and the development of effective client onboarding processes. Our Compliance and New Business team develops, implements, and oversees compliance policies and procedures to mitigate legal risks and ensure adherence to applicable laws and regulations across all jurisdictions. We conduct internal audits and compliance reviews, provide training and guidance on regulatory matters, and address any potential compliance issues or violations. Our team also collaborates with external regulatory bodies, manages compliance reporting, and helps shape the Firm’s compliance strategy in response to evolving legal and regulatory landscapes. By safeguarding the Firm’s reputation, meticulously managing conflicts of interest and supporting new business development, the Compliance and New Business team plays a crucial role in maintaining the Firm’s integrity and operational excellence, and alignment with its ethical and strategic objectives. Position Summary Provide assistance to the Conflicts Department staff by performing administrative functions to ensure the timely processing of work requests.

Requirements

Extreme attention to detail and excellent organizational skills
Experience at or currently employed at a reasonably-sized law firm preferred
International experience a plus
Strong academic record and intellectual curiosity, creative thinker
Ability to see the big picture
Outstanding communication skills (written and verbal)
Strong time management skills, ability to stay calm under pressure when juggling multiple tasks
Client service focus
Team player
Strong judgment
Proactive, resourceful, takes initiative
Fluency in English

Responsibilities

Update and maintenance of new business information on conflicts database as needed.
Provide assistance to staff regarding all new business administrative functions.
Assist with the daily processing and distribution of New Business material.
Update Intapp regarding CNB pending/processes and coordinate follow-up.
Process all request for administrative tracking numbers (BDev, replications, GTS, firm docs, etc.).
Process general Opening Entries as needed.
Process daily updates from Intapp to Elite for activations.
Assist with the processing of linking image documents.
Provide administrative assistance to CNB Leadership.
Electronic Filing, telephone coverage and all other administrative functions.
Any one of: follow-up on manual search requests, assist in handling reactivation request and the processing of additional parties to existing matters, assist with any departmental reporting and filling out NBI forms as needed.
Assist with any reports or inter-departmental requirements as needed.
Performs any other duties that may be assigned by Management.