Assistant, Music (Americana)

Wasserman•Nashville, TN

3d•Onsite

About The Position

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com. An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters.

Requirements

1–2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Detail-oriented and highly accurate with data entry and documentation.
Excellent written and verbal communication skills.
Professionalism and discretion when handling sensitive information.
Proactive problem-solver who can anticipate needs and follow through.
Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
Flexible, adaptable, and ready to take on varied tasks.

Responsibilities

Maintain accuracy of artist contact record and deal memos in booking system.
Update client bios, riders, and ad mats.
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete show-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts; chase signed contracts.
Flag/review/address contract markups.
Create and issue artist itineraries when necessary.
Organize and execute announces and on sales.
Request, report, and/or review ticket counts for confirmed events.
Create and send invoices for show-related payments (deposits, balances, etc).
Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
Track, collect, and enter finals; notify accounting team to generate statement(s).
Coordinate with accounting team to update client tax information and payment information.
Manage work visa process for clients (immigration itineraries).
Coordinate with operations team for client on/off boarding.
Set and confirm meetings; maintain agent calendar and internal artist calendar.
Manage inbound phone calls on behalf of agents.
Book agent business travel as necessary.
Submit agent expense reports.
Take on additional tasks and responsibilities as assigned.