Administrative Assistant, Film Music

NBCUniversal • Universal City, CA

1d • Hybrid

About The Position

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. This Administrative Assistant is a key member of the creative Film Music team reporting to the Senior Vice President of Film Music. Administrative Assistant will be working in a fast paced, demanding work environment and be responsible for maintaining a smooth workflow for various key members of the Film Music team.

Requirements

• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Word, Excel, and Outlook
• Proficient in iTunes and Mac
• Excellent organizational skills, strong attention to detail, and proven ability to meet tight deadlines
• Ability to handle confidential and sensitive information with discretion

Nice To Haves

• 2+ years administrative experience ideally in the music for film or television industry
• Ability to multi-task, work, and prioritize tasks in a fast-paced office and maintain high attention to detail under deadline pressure
• Display knowledge and passion for music – different genres, decades, etc.
• Strong verbal and written communication skills; the ability to communicate effectively to all levels of employees and management
• Personable, team-oriented; have the ability to work with a variety of different personality-types
• Experience and knowledge of the music industry
• Proven ability to exercise discretion and integrity
• Self-starter, punctual
• Accountable; takes ownership and pride in their assignments and day-to-day tasks
• Must be flexible and wholly committed in approach and be able to amend hours as required to suit business needs

Responsibilities

• Heavy phone management, roll calls, provide notes for calls as requested
• Maintain & coordinate schedule for member stated above, compile & submit expense reports, create reports & materials for meetings
• Coordinate executive, project & scoring related travel and other administrative duties as needed
• Liaise daily with colleagues at record labels, publishers, music management companies, talent agencies, etc.
• Assist executive as needed with music research projects, music searches & collection of outside music submissions
• Research song information to complete clearance forms for licensing department
• Coordinate and distribute scripts, subsequent drafts/pages to department
• Assist in maintaining internal & external department distribution lists
• Work synergistically with other team members in maintaining and updating the department’s new music drive
• Maintain inventory of office supplies & shipping materials on a weekly basis
• Assist with creating and updating internal documents

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level