Assistant Manager - Resort Events & Partnerships
About The Position
Prospect holds on event spaces (restaurant, meeting, golf, etc.) Develop and maintain strong relationships with external partners and vendors to propose innovative event ideas and partnership opportunities Site Visits with prospective new clients (reservations, agenda creation, showroom confirmation) Support the event contracting process by preparing contract drafts and coordinating legal review Assist with event creation such as room blocks, space blocking, etc Assist with event Logistics including run of show/event critical path Assist with gift assembly, credential assembly, event set-up, event registration, gift and ticket distribution, greet guests, ticket collection, seating guests and event clean up Collaborate with Revenue Management on Paid/Comp Rates for events Aid in managing event budgets, timelines, and resources effectively Provide account Management for Sponsors (Invoice, Process Payments, Manage Housing, Ticketing, Onsite Needs) Invoice, collect and process payments for contract agreements Assist in planning, coordinating, and executing small resort events with little guidance Build resume content for Resort Events Groups Oversee REP calendar distribution and handle group reservation input and change management for REP groups Draft internal memos for property wide communication efforts Conduct post-event evaluations and budget evaluations and prepare comprehensive reports Coordinate with the marketing team to develop branding and marketing requests Process check requests for events (Birchstreet) Assist with customer reservations (rooms, dining, spa, etc) Handle event logistics orders including, meal vouchers, amenities, MEOs, phones, etc Manage vendor onboarding process Organize and manage calendars, meeting invitations, meeting follow up, coordinates travel arrangements, and assist with expense reporting
Requirements
- Must be at least 21 years of age
- 1-2 years of hospitality experience is required. Experience in hotel, events, sales or sponsorship is preferred.
- Flexibility to work various shifts, including evenings, weekends, and holidays
- Ability to work under pressure in a fast-paced environment with multiple priorities
- Excellent customer service skills with the ability to build and maintain client relationships
- Proficiency in Microsoft Office Suite and familiarity with event management software
Responsibilities
- Prospect holds on event spaces (restaurant, meeting, golf, etc.)
- Develop and maintain strong relationships with external partners and vendors to propose innovative event ideas and partnership opportunities
- Site Visits with prospective new clients (reservations, agenda creation, showroom confirmation)
- Support the event contracting process by preparing contract drafts and coordinating legal review
- Assist with event creation such as room blocks, space blocking, etc
- Assist with event Logistics including run of show/event critical path
- Assist with gift assembly, credential assembly, event set-up, event registration, gift and ticket distribution, greet guests, ticket collection, seating guests and event clean up
- Collaborate with Revenue Management on Paid/Comp Rates for events
- Aid in managing event budgets, timelines, and resources effectively
- Provide account Management for Sponsors (Invoice, Process Payments, Manage Housing, Ticketing, Onsite Needs)
- Invoice, collect and process payments for contract agreements
- Assist in planning, coordinating, and executing small resort events with little guidance
- Build resume content for Resort Events Groups
- Oversee REP calendar distribution and handle group reservation input and change management for REP groups
- Draft internal memos for property wide communication efforts
- Conduct post-event evaluations and budget evaluations and prepare comprehensive reports
- Coordinate with the marketing team to develop branding and marketing requests
- Process check requests for events (Birchstreet)
- Assist with customer reservations (rooms, dining, spa, etc)
- Handle event logistics orders including, meal vouchers, amenities, MEOs, phones, etc
- Manage vendor onboarding process
- Organize and manage calendars, meeting invitations, meeting follow up, coordinates travel arrangements, and assist with expense reporting
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
