Assistant Events Manager

Apex Entertainment•Virginia Beach, VA

About The Position

Are you ready to take the stage as our Assistant Events Manager and play a vital role in crafting unforgettable experiences for our guests? Join our team at Apex Entertainment, where we're seeking a talented individual to assist the Event Management Team in orchestrating exceptional events that leave a lasting impression. As the Assistant Events Manager, you'll be at the heart of it all, ensuring smooth event execution, guest satisfaction, and seamless communication among all Apex departments. Job Description: Event Collaboration and Operations Assist with Managing and overseeing the execution of all events held at Apex, including corporate functions, private parties, and special occasions. Attend required BEO meetings and ask the necessary questions to ensure event details. Assist with Hiring, training and developing the Events Team. Event Communication Maintain open communication with Sales Team, Attractions Team, and Kitchen Team to ensure seamless menu coordination of rooms, attractions, staffing, and timely product ordering. Event Execution and Management Assist with the overall management of events to ensure its smooth execution, managing all aspects and addressing any unforeseen challenges, while providing guidance to the Events Team in your absence. Assist in preparing weekly event updates for the management team to ensure proper staffing and inventory levels. Other Tasks as assigned.

Requirements

High School Diploma required, while an Associate or Bachelor's Degree in a related field is preferred.
Proven experience of 1-2 years in sales, event operations, and management, including working with Banquet Event Orders (BEOs).
Strong background in the food & beverage and/or hospitality industry, demonstrating a comprehensive understanding of event operations.
Excellent supervisory and interpersonal skills to effectively lead and inspire a team.
Proficiency in using MS Office Applications, enabling you to create and deliver professional communications and reports.
Outstanding written and verbal communication skills to interact with clients, vendors, and internal teams.
Attentiveness to detail and exceptional organizational skills to ensure flawless event coordination.
Ability to calculate figures and amounts accurately, including discounts, commissions, and percentages.
Valid driver's license or reliable transportation for off-site event coordination.
Flexibility and adaptability to work a dynamic schedule, including days, nights, weekends, and holidays.
Exceptional personal hygiene and a positive representation of our organization to employees, guests, and vendors.

Responsibilities

Assist with Managing and overseeing the execution of all events held at Apex, including corporate functions, private parties, and special occasions.
Attend required BEO meetings and ask the necessary questions to ensure event details.
Assist with Hiring, training and developing the Events Team.
Maintain open communication with Sales Team, Attractions Team, and Kitchen Team to ensure seamless menu coordination of rooms, attractions, staffing, and timely product ordering.
Assist with the overall management of events to ensure its smooth execution, managing all aspects and addressing any unforeseen challenges, while providing guidance to the Events Team in your absence.
Assist in preparing weekly event updates for the management team to ensure proper staffing and inventory levels.
Other Tasks as assigned.